Provision of Administrative Support Specialist Services

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         University degree in Business Administration, Logistics, Finance, or related field

·         3+ years of experience in procurement, supplier management, logistics, or financial administration

·         Familiarity with procurement processes, inventory control, and financial tracking systems

·         Proficient in Microsoft Office Suite (Excel, Word, Outlook)

·         Experience working within NCIA or similar defense-related environments

·         Familiarity with ERP systems or procurement platforms

·         Understand of NCIA Procurement and financial policies

·         Managing relationships with local suppliers and service providers to ensure performance and compliance with contractual obligations

·         Creating and processing Purchase Requests (PRs) and Purchase Orders (POs) in alignment with NCIA procurement procedures

·         Monitoring and maintaining stock levels for essential supplies and equipment

·         Coordinating logistics for local deliveries, shipments, and inventory movements

·         Managing procurement and inventory of office supplies for the local ground station

·         Maintaining accurate financial records for procurement, supplier transactions, and stock management

·         Preparing local budget forecasts, expenditure reports, and financial summaries

·         Ensuring compliance with NATO financial, procurement, and logistical policies

·         Supporting internal audits, inspections, and compliance verifications at the local site

·         Liaising with relevant NCIA departments for alignment on procurement and logistical matters concerning the local ground station