(RFP500596) Manager, Regional Operations and Finance Europe (Rome, Italy)

• Lead and coordinate the delivery of operations and finance services across Alliance offices in Italy, France, and Belgium, ensuring compliance with policies, local regulations, and service standards.
  
• Oversee procurement, travel, hosting, protocol, facilities, and general administration, driving efficiency, cost-effectiveness, and alignment with institutional procedures.
  
• Manage staff performance, planning, and development within the unit, fostering a positive work environment and ensuring adequate resources to meet operational goals.
  
• Identify and implement process improvements to enhance service quality, support hosted entities, and ensure consistent delivery across multiple sites.
  
• Coordinate with global finance and operations teams to ensure alignment of regional services with institutional policies and standards.
  
• Serve as focal point for internal clients and hosted entities in Europe, ensuring timely resolution of operational and administrative matters.
  
• Liaise with external stakeholders, including service providers, partner institutions, and local authorities, to ensure smooth and compliant service delivery.
  
• Collaborate with research and support units to understand operational needs and adapt service delivery accordingly.
  
• Promote cross-functional coordination and knowledge sharing to support consistency and integration across country offices.
  
• Ensure timely and consistent delivery of operations and finance services across Italy, France, and Belgium in line with institutional standards and local requirements.
  
• Monitor service performance, establish quality metrics, and implement corrective actions to address gaps and improve client satisfaction.
  
• Oversee the planning and execution of procurement processes, facility operations, travel systems, and administrative support.
  
• Guarantee operational readiness and contract compliance for hosting agreements, supporting accurate cost allocation and service provision.
  
• Lead the development and execution of annual work plans and budgets for the unit, ensuring alignment with strategic priorities.
  

Requirements

• Master’s degree in Business Administration, Finance, Public Administration, or a related field relevant to operations and financial management.
  
• Professional-level proficiency in English (spoken and written) is required.
  
• Minimum 7 years of progressive experience in operations and financial management, preferably within international or multi-country organizations.
  
• Demonstrated experience overseeing procurement, travel, facility management, and administrative services in complex institutional settings.
  
• Proven experience leading and developing multicultural teams and coordinating service delivery across multiple locations.
  
• Familiarity with hosting arrangements and managing operational partnerships with external entities and service providers.
  
• Strong record of integrity, compliance, and effective operational execution under institutional policies and external regulations.
  

• Solid understanding of business operations in decentralized environments and ability to align them with institutional priorities.
  
• Capacity to design and manage procurement, budgeting, and administrative processes effectively.
  
• Skills in analyzing operational data and service metrics to inform planning and improvements.
  
• Strong interpersonal and organizational skills to manage teams and collaborate across units and functions.
  
• Experience working with ERP systems and digital tools to support operational workflows is desirable.
  

Benefits

• Be Italian nationals holding a valid passport or identity card.
  
• Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
  
• Or Non–EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).