Company Description
Zurich-based green-tech company Hitachi Zosen Inova (HZI) is a global leader in solutions for energy transition and circular economy including Energy from Waste and Renewable Gas (RG), operating as part of the Hitachi Zosen Corporation Group. HZI acts as a project developer, technology supplier and engineering, procurement and construction (EPC) contractor delivering complete turnkey plants and system solutions for thermal and biological waste recovery. Its solutions are based on efficient and environmentally sound technologies, are thoroughly tested, and can be flexibly adapted to customer requirements. HZI’s Service Solutions Group combines its own research and development with comprehensive manufacturing and erection capabilities to provide support throughout a plant’s entire plant cycle. HZI works for customers ranging from established waste management companies to up-and-coming partners in new markets. Its innovative and reliable solutions have been part of more than 1,600 reference projects worldwide.
Job Description
Ensuring everyday administrative and office related support and working collaboratively with colleagues of Milano office and of the whole HZI Group Taking care of elements of diary management, including meeting and travel management, visitor arrangements and reception/welcoming, checking logistics and ensuring suitable venues or accommodation have been booked as required, etc. Managing monthly expense claims for assigned colleagues on Director level Keeping record of various type of documents, building up and maintaining proper filing system(s) and ensuring documents are correctly filed in line with data protection (GDPR) and other policies Creating and/or maintaining a common database of documents and/or data, such as presentations, brochures, internal and external data provided by colleagues, etc. Handling sensitive external customer/client or partner communications by phone, email or in person Office Management tasks, such as taking care of incoming and outgoing post/mail including arranging couriers / shipments / postal dispatch, ordering stationery and other supplies, and organise local employee events Undertaking other duties as reasonably required by the Directors Our selection process is only addressed to people belonging to the lists of Categorie Protette ( -
Qualifications
Fluent knowledge of English is mandatory (other languages will be considered as a plus) 3 years administrative or project related support ideally in an international matrix organization Experience of working effectively in teams as a team-player, taking a positive approach to change and challenges, with the drive to ensure that high-quality service is provided and sharing knowledge appropriately Experience of planning and organising own workload, dealing with conflicting priorities and skilled in flexibly switching between tasks, often at short notice Comfortable working in a multinational organization Using initiative and discretion to action items requiring immediate attention and timely, appropriately referring matters on to others Good oral and written communication skills, including experience of using a variety of communication methods Ability to solve problems, using information from a variety of sources to aid analysis and make timely decisions High attention to detail and proven ability to be methodical and accurate while applying a pragmatic approach as required Excellent IT skills with good working knowledge of Microsoft Office applications and experience of working with database entry and maintenance
Additional Information
Responsible challenge with diversified field of activity Team-oriented working atmosphere in an international Company Personal development opportunities through own Inova Academy Opportunity to gain an insight into various technical disciplines Excellent employment conditions Attractive working place (central, good transport links) 
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