Office Manager

About Office Manager

We are looking for an Office Manager to join BYD ITALY. The successful candidate will be in charge of the set up, maintenance, administration and daily operations of the office in Milan. With the fast growing of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

The Office Manager is the main interface for external as well as internal stakeholders to ensure the reliable office environment. The Office Manager is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.

Role responsibilities:

• Initiates and executes relevant activities to support the Italian Team, HR, Finance, Procurement and other relevant departments

• Supports the Country Manager and the Italian Team Leaders in managing procedures, and other organizational processes, administration and procedures.

• Keeps a clear overview and timely signals obstacles.

• Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information.

• Manages and responsible for internal communication, internal presentations, and posts news and events.

• Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters.

• Coordinates event-related lunches, social events and special occasions (birthdays, anniversaries etc.).

• Manages office stock, inventories, orders and overall cleanliness of the office; managing relationship with tenants, suppliers and service providers.

• Supports HR in the planning/organizing of our scheduled courses & safety trainings.

• Manages suppliers contracts in Cooperation with HQ Procurement department and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet and subscriptions) & Company cars fleet.

• Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members.

• Supports colleagues with various questions and requests.

• Dealing with postal and courier services (incoming & outgoing) and associated equipment

• Supporting office configurations, which can include installing, dismantling and relocating furniture, moving crates etc

Profile:

• 10+ years of relevant experience.

• Excellent verbal and written communication skills in Italian and English, Chinese is a plus.

• Excellent knowledge of Microsoft Suite, good skills with power point.

• Knowledge of modern archiving and documentation methods.

• Highly motivated and confident with a high level of accuracy.

• Able to multi-task, aim to target and can work under pressure.

We offer:

• Performance and experience-based competitive remuneration, pension plan.

• Department & company-wide teambuilding events.

• Team building events and employee learning opportunities.

About BYD Group

Established in February 1995, BYD Group is a leading multi-sector high-tech company focused on the innovation and development in automobile, rail transit, renewable energy, and electronics.
Committed to fulfilling a better life through technological innovations, BYD Group leverages a powerful network of over 40 subsidiaries and 700,000 employees worldwide in over 400 cities of 79 countries, actively drive the implementation of comprehensive zero-emission and emission reduction solutions. In 2023, BYD Auto sold 3.02 million NEV (BEV+PHEV) globally, maintaining its position as the world leader in NEV sales. In January 2024, BYD became the Official Partner of UEFAEURO 2024，providing green mobility services for the championship.
BYD shoulders the responsibilities and duties of the era, firmly embraces the tides of automobile electrification and intelligence, and establishes itself as the leader of new energy vehicles in China and the world, as to pave a road of green innovation and development.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talents that connect with this mission and want to create a positive impact by joining a diverse and dynamic team