Executive Assistant (part-time) - Founder & CEO Support

We are looking for a smart, proactive, and highly reliable Executive Assistant to work directly with the Founder & CEO across multiple ventures, including Chora.

The role sits at the intersection of operations, coordination, and execution, covering both business and personal activities.

This is not a traditional assistant role. You will be involved in real decision flows, fast-moving situations, and unstructured environments where priorities shift quickly.

The position is designed for someone who wants to learn fast, take ownership early, and grow into a broader role over time.

Role Overview

We are looking for an Executive Assistant to support the Founder & CEO in managing daily operations, communication, and execution across DACH and Italy, starting in May 2026.

This role is focused on:

• ensuring priorities are executed and not lost
• bringing structure to complex and sometimes chaotic situations
• acting as a reliable extension of the Founder

This is a high-responsibility role with strong growth potential, not a passive support function.

Key Responsibilities

• Manage agenda, priorities, and scheduling across multiple countries
• Handle email management and inbox prioritisation for the Founder
• Support correspondence related to business activities (including Chora and related entities when needed)
• Organise travel, logistics, and cross-border coordination
• Join meetings, take notes, and produce clear summaries with next steps
• Track delegated activities and ensure follow-through across teams
• Support operational gaps where no clear owner exists
• Handle sensitive personal and business matters with full discretion
• Gradually take ownership of coordination and selected meetings

Important note

This role requires ownership, speed, and judgment.

You will be exposed to sensitive information and expected to operate with a level of trust and responsibility typically reserved for senior roles.

You will be expected to think, anticipate, and execute, not just assist.

• Strong organisational and execution skills
• High attention to detail (no superficial work)
• Proactive mindset: ability to anticipate and act without constant direction
• Comfortable working in dynamic, sometimes ambiguous environments
• Strong sense of ownership and accountability
• Digital-native (tools, AI, workflows)
• Fluent Italian
• Fluent English
• Fluent German

Nice to have

• Basic accounting or administrative knowledge
• Exposure to legal topics (contracts, documentation, compliance)

Growth & exposure

• Direct work with the Founder & CEO on real business situations
• Rapid learning curve across multiple domains
• Increasing responsibility over time

Role evolution

• Designed to grow into a full-time position
• Potential expansion into operations, coordination, or management roles

Environment

• International scope (DACH / Italy)
• Flexible structure with high autonomy

Compensation

• Aligned with part-time scope and experience
• Designed to evolve with role growth