Coordinator- Corporate Communications

Job Description

Coordinator- Corporate Communications

Job Description

Composes English correspondence, memos, various reports, records, requisitions etc. by transcribing, formatting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes all English files of the Division’s various related products, campaigns, literature etc. Conserves Executive's(s) (GM, Head of Division, AGM etc.) time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; all while updating the Executive(s) on all action taken. Maintains Executive's(s) appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Performs duties, if asked, related to personal correspondence, bank expenses, bills, daily diary for the Executive(s). Welcomes guests and customers of the Division by greeting them, in person or on the telephone; answering or directing inquiries. Sustains customer confidence and protects operations by keeping information confidential. Prepares the Annual Skeleton Budget for the Division and submits it to Executive(s) for perusal and review. Preserves office flow and efficiency by coordinating leave schedules/replacements of leave/absentees in the Division, travel itineraries (schedules, reservations & hotel accommodations), filing & handling petty cash for the Division, as well as maintaining records of all invoices and creating an annual report for the Financial Controls Division. Secures all Division information by initiating, maintaining, and completing data base backups. Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies. Records all gifts received in the Division Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; and maintaining equipment inventories Contributes to Team effort by accomplishing related results as needed. Fulfills any additional request made by Division Executive(s), including job rotation.

Skills

Communication Teamwork Planning & Organizing
Job Location Kuwait Years of Experience Min: 2