Documents Management Officer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role and key responsibilities

General:

• Handling of incoming, outgoing mails : sorting, dispatching, scanning and tracking.
• Handling of physical filing, archiving, destruction.
• Handling of copy during onboarding/offboarding.
• Help to maintain internal database updated.
• Give support to LBR team.
• Be the courrier back up.
• Assist with any other general administration duties when required.

With assistance

• Team performance & development: take ownership of own performance and for acquiring skills necessary to carry out the job. Provide on the job training and mentoring to more junior members of the team if directed.
• Managing change: participate in change, carry out any assigned tasks within the given timeframe.
• Technical knowledge: gain and apply technical knowledge relevant to job role.
• Data integrity/reporting: ensure quality and accuracy of own data. Flag errors/omissions in colleagues’ work/client documents.
• Risk: ensure that all weaknesses/incidents identified in relation to service delivery/internal processes are reported to a Manager and recorded.
• Legal & regulatory: develop and maintain an understanding of any relevant legal and regulatory requirements.
• Written communication: with guidance, produce all written communication to a high standard of accuracy.

Qualifications and skills

• Graduate in secretarial studies.
• Minimum three years of experience in a similar position.
• English spoken and written, French as second language.
• Having good written and oral communication skills.
• Having a high level of integrity, tact and discretion.
• Proficiency in MS Office.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

#LI-AB
#LI-Onsite

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.