HR Administrative

As an HR Administrative, you are a vital part of our Corporate Functions department, ensuring the smooth and accurate delivery of HR administrative services across the organization.

In this role, you will handle a variety of essential HR tasks—from managing employee records to supporting core lifecycle processes. While the focus is primarily administrative, you will act as a reliable point of contact for employee queries, ensuring that our internal operations run seamlessly. We are looking for an organized professional to join us on a fixed-term basis (CDD) to cover a maternity leave, ensuring the continued delivery of high-quality administrative service to our teams.

Key Responsibilities:

• Oversee and manage HR documentation, including employee records, contracts, and compliance paperwork, ensuring all files are maintained in line with legal requirements.
• Coordinate and manage the end-to-end onboarding and offboarding processes, ensuring a seamless experience for both new hires and departing employees.
• Manage the monthly payroll process by preparing instructions, providing journal entries to the finance team, and addressing employee queries regarding payroll.
• Provide first-level support for HR systems and tools, troubleshooting issues, and escalating more complex concerns to relevant departments.
• Act as a key point of contact for escalated employee inquiries and issues, ensuring prompt and effective resolution.
• Provide guidance and updates to employees on HR policies, procedures, benefits, and other key initiatives.
• Contribute to fostering a supportive, inclusive, and engaging work environment by promoting open communication, diversity, and positive employee relations.
• Manage office supplies, serving as the main contact for various suppliers.

• At least 2+ years of experience in an HR administrative role or a similar corporate support function.
• Solid foundational knowledge of Luxembourg Labor Law and its practical application to daily HR administrative tasks.
• Advanced organisational and time management skills, managing multiple projects and tasks efficiently in a fast-paced environment.
• Excellent communication skills, able to convey policies, procedures, and resolve complex issues professionally and clearly.
• Problem-solving mindset, adept at handling escalated issues with a calm, solutions-focused approach.
• Adaptability and flexibility, adjusting to evolving HR processes and systems while maintaining high standards.
• Culturally aware and inclusive, promoting diversity and fostering a supportive, welcoming environment for all employees.

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.