Receptionist & Facilities Officer

We are looking for a part-time Receptionist & Facilities Officer to join our Facilities team.

Our ideal candidate is an enthusiastic team player who loves interacting with people, is committed to providing exceptional client-focused service and advice and has a proactive attitude.

You will report to the Facilities Manager and team up with another Receptionist and be part of a human-sized structure, with a pleasant and family environment.

About us

Jetfly is a shared business aviation company based in Luxembourg on behalf of 450 co-owners. Our fleet is composed of 65 Pilatus aircraft (PC-12 and PC-24). The Pilatus has come to exemplify the unique combination of Swiss engineering and dedicated craftsmanship, yielding a superior flight, passenger, and operator experience that is truly beyond comparison. 

Role

The tasks that the Employee must carry out include:

• Answer and forward incoming phone calls, provide information or take messages when needed.


• Organize couriers, send normal and registered mail open post and forward on to relevant departments in a confidential and professional manner. Handling of deliveries and parcels.


• Deal with vendors and monitoring their work to ensure the correct service is being provided, i.e., cleaning services, vending machines, plant services, coffee services, etc.


• Maintain the reception area, keeping it tidy and presentable, including leaflets, newspapers, etc.


• Reception cover for visitors and deliveries and ensure that the office, meeting rooms and kitchens are clean and tidy.


• Monitor office stock levels for the kitchens, as well as stationary and ordering when necessary.


• Filling and emptying of dishwashers.


• Ensure that office equipment is in good working order, stationary is replenished, and all employee facilities are always clean and tidy.


• Maintain office security by following safety procedures and controlling access via the reception desk (issue visitor badges).


• Keep a record of office supply inventory and expenses.


• Other duties as assigned.

Profile

• You have very good interpersonal skills and excellent team spirit.


• You are autonomous, respective of deadlines and have a developed sense of customer service.


• You know how to multi-task and to be a problem solver.


• You are able to demonstrate discretion and professionalism in handling confidential and sensitive information.


• You have a first experience in welcoming client or as a receptionist.


• Fluency in French and good level of English.


• Knowledge of MS Office.