Admin Assistant

要求:

• 通晓中文会优先考虑。
• 必须拥有行政助理或相关职位的工作经验
• 充分理解一般行政工作和程序
• 懂得操作电脑和精通MS Office软件
• 拥有良好的规划和时间管理技能
• 熟悉一般的办公室用具和应用程序
• 拥有多任务处理能力并能优先和按时完成日常工作
• 具有高度诚信与良好的口头和书面沟通能力
• 至少拥有高中SPM学历;可提供任何领域的专业证书/文凭作为额外优势
• 懂得操作MASTER，UBS和SQL软件将会是很大的优势
• 一周工作5天

Requirements:

• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.
• Proven experience as an executive administrative assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of Microsoft Word, Excel and Office
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage
• MASTER, UBS & SQL IS ADVANTAGES
• Five (5) working days
• Work base at Taman Industry Sg. Buloh. (Near Kota Damansara)

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责任:

• 处理他人问题或查询
• 监控公司必需品和考证有利的交易或供应商
• 需合理及妥当备案和文件处理
• 研制所有报告需通过详细的咨询
• 确保所有文件处于备用状态。
• 确保完成预防性维护要求确保设备运行;遵循制造商的说明;故障排除;要求修理;维持设备库存;评估新设备和技术。
• 安排会议，电话会议及管理层会议
• 参加并编制会议记录
• 启动采购申请
• 订购公司用品和设备
• 更新员工的每周时间表
• 处理分行订单，发票和付款
• 管理前台运营
• 与政府和供应商联络
• 整理和计算年度固定资产库存

Responsibilities:

• Handle requests and queries appropriately
• Monitor office supplies and research advantageous deals or suppliers
• Develop and carry out an efficient documentation and filing system
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Plan meetings and conference calls and arrange and manage meetings
• Take and compile minutes of meeting
• Initiate purchase requisitions
• Order office supplies and equipment
• Maintain weekly schedules for employees
• Process branches orders, invoices and payments
• Manage front office operations
• Liaise with local authorities and vendors
• Track and process annual fixed asset inventory
• Candidate must possess at least a Primary/Secondary School/SPM/"O" Level, any field.
• Required skill(s): MS Excel, MS Office.
• At least 1 year(s) of working experience in the related field is required for this position.
• Preferably Non-Executives specializing in Clerical/Administrative Support or equivalent.
• Full-Time position(s) available.