Administrative Assistant - Hiring Fast

We are hiring an experienced Administrative Assistant to join our diverse team at Taylor's Education Group in Malaysia.
Growing your career as a Full Time Administrative Assistant is a great opportunity to develop useful skills.
If you are strong in planning, project management and have the right personality for the job, then apply for the position of Administrative Assistant at Taylor's Education Group today!

JOB PURPOSE
The Administrative Assistant is responsible for providing administrative support and front desk support to the Principal's Office and Reprography.
KEY RESULT AREAS / RESPONSIBILITIES
Principal's Office:

• Professionally answer, screen and forward all incoming calls promptly and professionally to the correct person.
• Greet and welcome parents and guests as soon as they arrive at the office.
• Direct parents and guests to the appropriate Meeting Rooms and/or Departments.
• Provide basic and accurate information in-person and via phone, to callers.
• Receive and sort daily mail, deliveries and couriers. To inform respective departments to collect their mail, deliveries and courier before the end of the work day.
• Arrange and prepare students' Meal Vouchers.
• Coordinate all items sent by parents to students during school hours.
• Direct messages from parents to students / teachers / Heads of Departments / Heads of Schools accurately and timely.
• Attend to students' enquiries.
• Assist in managing the booking of meeting rooms and conference rooms.
• Assist in matters requested by the Principal and Line Manager.
• Assist in organizing internal department activities and meetings as assigned.
• Perform other administrative and clerical duties such as filing, photocopying and etc.

Reprography related work:

• To ensure smooth operation in the Reprography room including but not limited to attending to printing request, ensure all requests are according to the procedures.
• To record all documents, worksheets/ teaching materials before sending them for photocopying.
• To check, monitor and request for the stock of printing materials, papers, cartridges required in the photocopy and printing process.
• To photocopy documents as and when assigned to you.

JOB REQUIREMENTS

• At least SPM or similar relevant qualifications.
• Minimum 1 - 2 years relevant working experience as an Administrator positions, preferably in education industry.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Knowledge to handle the PABX phones.
• Knowledge to operate the multifunction machine.
• Knowledge of Integrated Library Management System.
• Good organizational skills, including the ability to manage multiple tasks, deal efficiently with conflicting deadlines, prioritize workloads and execute tasks at short notice.
• Computer skills: iOS, Microsoft Office, google applications, etc.
• Good interpersonal skills - ability to interact and communicate with all levels of people.
• Good level of written and spoken in English.
• Ability to maintain confidentiality of information.
• Attention to details and meticulous

Benefits of working as a Administrative Assistant in Malaysia:

● Learning opportunities
● Opportunities to grow
● Competitive salary