Assistant Manager Corporate Secretary

Oakwood Corpsec provides comprehensive corporate secretarial solutions with recognised presence across key markets in Southeast Asia. Oakwood Corpsec offers a suite of services, including incorporation, compliance, expansion support, and shareholder assistance. With a commitment to excellence and efficiency, we help streamline our client’s administrative processes, allowing our clients to focus on their core business objectives. 

The Role

As a Corporate Secretary Assistant Manager, you will be responsible in ensuring compliance with regulatory requirements and best practices in accordance with Singaporean corporate laws and regulations. You will assist in managing board and shareholder meetings, maintaining statutory registers, ensuring all “Know You Client” (KYC) are up to date and ensuring timely submission of regulatory filings. Additionally, you will support the coordination of corporate governance initiatives, facilitate communication between stakeholders, and contribute to the overall efficiency and effectiveness of the corporate secretarial function.

Key responsibilities:

• Responsible for handling a portfolio of locally incorporated and foreign corporate clients and providing corporate secretarial services.
• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors or shareholders resolutions for on-going corporate secretarial matters.
• Onboard new clients in accordance with policies and procedures.
• Ensuring timely AGM reminders and filing of annual returns.
• Liaise with statutory bodies, banks, and other third-party business parties as and when required.
• Managing queries from and communicating with clients, as well as personnel from accounting divisions that provide accounting and tax services to the clients.
• Responsible for liaising with partners to apply for work passes for the client.
• Responsible for assessing work procedures, providing feedback or suggestions for improvements, and implementing the improvement process, where necessary.
• Provide coaching and guidance to the team and clients on corporate secretarial and governance matter. 
• Other ad hoc projects

Ideal Profile

Key Skillsets and Requirements:

• Corporate assignments knowledge in Singapore & Malaysia and other jurisdictions.
• Qualification of Chartered Secretary (ICSA) would be an added advantage.
• Minimum of 3-5 years of experience in handling a portfolio independently.
• Have supervisory experience managing junior corporate secretarial professionals.
• Good knowledge of the Companies Act and AML/CFT requirements of registered filing agents.
• Meticulous attention to fine details, the ability to meet tight deadlines, and multi-tasking.
• Ability to organise and prioritize work with minimal supervision.
• Proficiency in Mandarin and Bahasa is a plus to effectively liaise with the stakeholders of the region.

What's on Offer?

• Exposure to tech projects like corporate secretary AI software development.
• Exposure to work with our foreign business desk & partners.
• Exposure to other division such as M&A, Private Credit and Accounting & Tax
• Able to gain knowledge and guidance from highly experienced compliance partners and the managing director.