Bid Manager

Job details

Job type

Full-time

Location

Kuching

Full job description

Job Description: Bid Manager

Job Summary:

The Proposal Coordinator/Bid Manager plays a vital role in the preparation and submission of competitive bids for large-scale projects, including government contracts, infrastructure concessions, and other major ventures for SOCOE, primarily to the State Government of Sarawak. This role involves coordinating and compiling all necessary documents and information to ensure comprehensive, compliant, and competitive submissions.

Responsibilities:

1. Document Compilation and Organization:

- Gather, organise, and compile all required documents and information for tender or concession submissions.

- Coordinate with internal departments, external partners, subcontractors, and subject matter experts to collect necessary documentation.

- Ensure all documents are accurately labelled, indexed, and stored in a centralised repository.

2. Compliance and Quality Assurance:

- Review tender or concession guidelines to understand submission requirements.

- Ensure all submissions adhere to specified formatting, content, and submission guidelines.

- Conduct thorough quality checks to verify accuracy, completeness, and consistency of submitted documents.

- Collaborate with writers, editors, and subject matter experts to refine content and address any deficiencies.

3. Timeline Management and Coordination:

- Develop and manage submission schedules, including deadlines for document collection, review, and finalisation.

- Coordinate with internal stakeholders to gather information and ensure timely completion of tasks.

- Monitor progress against submission timeline and proactively address any delays or obstacles.

- Identify potential risks and challenges associated with the submission process.

- Implement strategies to mitigate risks, such as contingency planning and issue resolution.

- Ensure compliance with legal, regulatory, and contractual requirements to minimise risk exposure.

5. Communication and Collaboration:

- Serve as the primary point of contact for communication related to the submission process.

- Liaise with clients, partners, and internal stakeholders to gather information and address inquiries.

- Facilitate effective communication and collaboration among team members throughout the submission process.

6. Post-Submission Activities:

- Assist in post-submission activities, including debriefings, clarifications, and follow-up communications with clients or contracting authorities.

- Document lessons learned and best practices for future submissions.

Qualifications:

- Bachelor's degree in Business Administration, Project Management, Communications, or related field (Master's degree preferred).

- Proven experience in proposal coordination, bid management, or project management, preferably in the construction, engineering, or infrastructure sectors.

- Strong understanding of tendering and procurement processes (Familiarity with Sarawak Government contracting regulations and procedures preferred)

- Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously.

- Exceptional attention to detail and commitment to accuracy in document compilation and review.

- Effective communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.

- Proficiency in document management software, Microsoft Office Suite, and project management tools.

- Certification in project management (e.g., PMP) or proposal management (e.g., APMP) is a plus.