Branch Administration Executive

Responsible for the efficient handling of sales orders, and help to improve the productivity of
field sales representatives by dealing with the customer queries and fielding calls. Also
providing administrative support to ensure operation of the office.

Job Responsibilities

Tasks related to Sales Operations:

1. Receiving and processing purchase orders.
2. Issuing sales transaction invoices.
3. Verifying orders, including customers' personal information and payment details.
4. Contacting customers by phone or email to answer queries and obtain missing
information.
5. Maintaining and updating sales and customer records.
6. Compiling data and generate monthly sales reports.
7. Expediting orders through internal liaison.
8. Directing feedback from customers to relevant departments.
9. Supporting the sales department with other administrative tasks, if requested.
10. Assists to issue car insurance to customers

Tasks related to Administrations:
1. Custodian of petty cash.
2. Monitor and control the daily attendances system, punctuality report, staff
confirmation, organization chart, staff claim & other duties required by HR.
3. Assists in recruitment process for new hiring.
4. Assists to handling office admin matter (point of contact internally & externally,
requisition of beverages, stationeries, toiletries, monitoring & tracking of company
cars and company trade plates, office equipment, payment of utilities bills, courier
bills etc.)
5. Issuance of CAPEX, LPO and Fixed Asset Disposal Form.
6. Ad-hoc duties requested by Branch Manager such as servicing of cars, expenses
claims, GEH submission (to follow ABAC Policy) & drafting of letters

Qualifications

1. Minimum requirement Diploma or Degree in Business Administration or similar fields.
2. Good communication and interpersonal skills in English, written and verbal
3. Competent compute skills using Word, Powerpoint, Outlook and Excel.