Event Coordinator/Manager

As an Event Coordinator, you will be responsible for planning, organizing, and executing various events, ensuring they meet the objectives and expectations of clients or stakeholders. Your role will involve coordinating all aspects of event logistics, including venue selection, vendor management, budgeting, scheduling, and on-site coordination. You will work closely with clients or internal stakeholders to understand their requirements and preferences, while also collaborating with vendors, sponsors, and other partners to ensure the seamless execution of events. [Apply now at ; JOB REQUIREMENTS: Key Responsibilities:

• Event Planning: Collaborate with clients or stakeholders to determine event objectives, themes, and requirements. Develop comprehensive event plans, including budgets, timelines, and resource allocation.
• Venue Selection and Management: Research and identify suitable venues for events based on client preferences, capacity requirements, and budget constraints. Negotiate contracts with venues and manage all logistical aspects, including setup, catering, and audiovisual equipment.
• Vendor Coordination: Source and manage relationships with vendors, including caterers, decorators, entertainers, and equipment rental companies. Obtain quotes, negotiate contracts, and oversee vendor performance to ensure quality and adherence to budget and timelines.
• Budget Management: Develop event budgets and monitor expenses throughout the planning process. Track all costs, identify cost-saving opportunities, and ensure adherence to budgetary constraints.
• Timeline and Schedule Management: Create detailed event timelines and schedules outlining key milestones, tasks, and deadlines. Coordinate with all stakeholders to ensure timely completion of tasks and seamless execution of events.
• Marketing and Promotion: Assist in marketing and promoting events through various channels, including social media, email campaigns, and traditional advertising. Collaborate with marketing teams to develop promotional materials and strategies to maximize event attendance and engagement.
• On-Site Coordination: Oversee all on-site logistics during events, including setup, registration, guest coordination, and troubleshooting any issues that may arise. Ensure all aspects of the event run smoothly and according to plan.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of events and gather feedback from clients, attendees, and stakeholders. Identify areas for improvement and implement changes for future events.
• Administrative Tasks: Perform administrative duties related to event coordination, including maintaining databases, preparing reports, and managing event documentation.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field (preferred).
• Proven experience as an event coordinator or similar role.
• Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal abilities, with a customer-focused approach.
• Attention to detail and ability to work well under pressure in a fast-paced environment.
• Proficiency in event management software and Microsoft Office Suite.
• Knowledge of marketing and promotional strategies.
• Ability to negotiate contracts and manage budgets effectively.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• Creative problem-solving skills and a proactive attitude towards challenges.
• Experience in managing diverse teams and collaborating with cross-functional stakeholders.