Executive Administration

Job Objective:

• To ensuring the smooth and efficient operation of administrative processes across both the PR1MA Corporation Malaysia headquarters (HQ) and regional offices.
• Responsible for managing various administrative tasks and providing support to senior executive.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Serve as a liaison between HQ and site offices, ensuring effective communication and coordination of administrative activities.
• Facilitate communication flow between executives and internal/external stakeholders.
• Oversee the organization and management of important documents, contracts, and files.
• Ensure compliance with company policies and procedures related to document handling.
• Supervise and coordinate administrative staff in both HQ and site offices.
• Monitor and manage office supplies, equipment, and maintenance.
• Assist in planning and organizing company events, meetings, and conferences.
• Coordinate logistics, manage invitations and ensure the smooth execution of events.
• Address and resolve administrative issues promptly and effectively.
• Propose and implement process improvements to enhance efficiency.
• Perform and other related duties as and when required.

Working Experience and Location:

• Minimum 1 – 3 years relevant working experience in Administration.
• This position will be based in Ara Damansara

Professionalism, Equipment, Travel Arrangements, Process Improvements, Administrative Support, Office Supplies, Supervise, Maintenance, Communication, Calendar Management