Facilities Manager - with Great Benefits

We are on the lookout for a remarkable Facilities Manager to join our vibrant team at Jones Lang LaSalle Incorporated in Bayan Lepas, Pulau Pinang.
Growing your career as a Full Time Facilities Manager is a terrific opportunity to develop useful skills.
If you are strong in cooperation, people management and have the right experience for the job, then apply for the position of Facilities Manager at Jones Lang LaSalle Incorporated today!

JLL supports the Whole You, personally and professionally.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

We are looking for : Facilities Manager

Facility Manager will be responsible for managing all aspects of the facility management service delivery system. In this capacity, the Facility Manager is accountable for the achievement of the Management Plan and all key performance indicators including responsibility for managing the capital and expense budgets, short and long-term regional projects, operations and maintenance, interface with senior managers in client facility team and business units, coordination with other key managers within alliance partner organizations and customer satisfaction.

Facility Operations

To oversee and ensure Facility Management operation of site services (SLA) & OOS are in proper manner.

Lead operation improvement and cost optimization as directed by the client.

Responsible for GMP management & CO Process.

To act as a single point of contact for the designated facility for all FM escalations.

Ensure Upkeep Schedule and Execution as per the schedules.

Direction of daily/Weekly work at site to the staff.

Govern Daily Walk around and Snag Closures.

Manage Engineering Operations as per the defined SOW’s and SOPs and to ensure 100% uptime of all equipment’s present in the facility.

Ensure Environment, Health and Safety practices.

Managing Client/VVIP Visits and Walkthroughs.

Delivering and adhering to the agreed KPI and SLAs.

Ensure Incidents are managed and communicated as per the escalation matrix.

To Ensure Builders Co-ordination on their deliverables.

To ensure Preventive and Breakdown Maintenance (52 Weeks Planner) are adhered.

Attending to Adhoc Requirements and to assist client in all Facility & Safety related internal audits and business specific external audits.

Asset Management

Co-ordination with Asset Information Management (AIM) team on the client asset management.

Project Movement & Events - Co-ordination

Govern Scrap and Waste Management.

Follow Business Continuity Management process.

Co-ordinate - Expansions, Go Lives and Decommissioning.

Fact Finding of abnormalities.

Conduct Facility Risk Assessment and Mitigation.

Mailer Communication for all major events/activities. Fire Drill, Shutdown, Major Breakdowns.

Should have complete knowledge & functionality of technological tools

Liaise with the client, providing proposals for all existing and new facilities contracts, in order that consistency is achieved, and budget and expenditure is managed.

Facility Reports

Ensure Daily/Weekly/Monthly Reports are sent as per timelines.

Fire Drill Reports are sent as per timelines.

Month end Accrual Reports are sent as per timelines.

Ensure Monthly Performance Review and Scoring.

Ensure Service Partner Induction and Termination as per process.

Landlord Management

Ensure building services are executed by the builder as agreed in the contract.

Ensure all open points under builder SCOPE is closed with necessary action.

Ensure submission of rental/utility invoices on time by the builder and track for payment process.

Co-ordinate with builder on necessary action during the annual shutdown activity.

Initiation and tracking of ad-hoc special requests / seeking support of RE teams to resolve builder issues.

Compliance

Ensure Building Statutory Compliance.

Finance and Procurement

Ensure Office Services, R&M, Capex and Special Budgets are managed effectively.

Ensure Projections are done accurately.

Follow up for the Purchase Orders and timely completion of the work.

Ensure Governance Score and Work Completion within TAT.

Ensure Invoicing is done within the timelines.

Ensure Utilities - Projection to Invoicing are done with the timelines.

Ensure Non-PO Approvals are managed effectively.

Internal Review Programs

Ensure Monthly Management Reviews are conducted as per schedule.

Internal & External Audits

To ensure support to client’s management in ISO certifications by training and implementing ISO down the line.

Ensure Audit Preparations, Participation and Observation are closed and CAPA is done.

Management Responsibilities

Provide leadership to the facilities management team.

Demonstrate leadership & responsiveness and creativity.

Understand the FM scope and in consultations with JLL Head of operation – develop specific processes & procedures to reduce cost & improve client satisfaction.

ACADEMIC QUALIFICATION, PROFESSIONAL EXPERIENCE

Minimum Bachelor’s Degree / Masters' Degree (Preferred MBA) with 6 - 8 years’ industrial experience in leading engineering initiatives

Interpersonal skills with a strong client focus.

Excellent written and oral communication skills.

Strong analytical skills.

Team work, Learning attitude & Positive thinking

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements.We’re interested in getting to know you and what you bring to the table!

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

Activate your Personal JLL Job Alerts

Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised.

A culture of belonging. Rewarding opportunities. And a diverse global community shaping the future of real estate for a better world. See what a better world means to JLLers around the globe.

About Us

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $20.9 billion, operations in over 80 countries and a global workforce of more than 103,000 as of December 31, 2022. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

Benefits of working as a Facilities Manager in Bayan Lepas, Pulau Pinang:

● Learning opportunities
● Company offers career progression opportunities
● Advantageous package