Front Desk Administrator

Aerodyne is a leading 360DT3 drone-based enterprise solutions provider, ranked as the world's #1 drone service provider for two consecutive years by Drone Industry Insights (DII) in 2021 and 2022. Our holistic approach to Drone Tech, Data Tech, and Digital Transformation (360DT3) helps organisations overcome complex industrial challenges by leveraging drone data and AI-powered analytics.

We adopt a client-centric approach and collaborate with organisations using the Build-Operate-Transfer (BOT) model, empowering them to establish their own in-house drone capabilities while capitalising on our expertise and experience.

Aerodyne employs over 1,000 drone professionals to operate on an unprecedented level in the Unmanned Aircraft System (UAS) services sector, having managed more than 752,700 infrastructure assets with 458,058 flight operations and surveyed over 380,000 km of power infrastructure across 45 countries globally.

Overview

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Expectation of your role

• Communicate in a friendly, tactful and professional manner with guest, suppliers as well as colleagues
• Performs general clerical duties associated with distributing packages and mail as required.
• Uses tracking systems to record inbound and outbound courier, freight, and mail. Arranges messenger services as needed.
• Orders office supplies and other common use items for the company such as stationeries, supplies, equipment toner, printer paper, merchandise such as t-shirts/caps etc.
• Maintains neat appearance reception area, conference rooms and other common areas, with all necessary stationery and material (e.g mineral water, pens, forms, and brochures).
• Requests building and housekeeping services as needed. Periodically inspects common area and office equipment to ensure good operating condition. Arranges equipment service as needed.
• Perform other clerical receptionist duties such as filing, photocopying & etc.
• Perform all other ad hoc tasks assigned by the management.
• Always present a clean and tidy appearance in accordance with the Aerodyne's grooming standards
• Be flexible and open to change in your job responsibilities, work area and/or roster to meet business needs
• Care about your work environment and make sure it is tidy and well maintained
• Be reliable and ensure you are at work on time according to schedule.
• Know your role in case of emergency such as bomb threat, flood, fire etc
• Carry out all professionally reasonable instructions given by your supervisor

Requirement

• SPM or Diploma in any relevant field.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office applications.
• Hands-on experience with office equipment (e.g. Printers).
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

Communication Skills, Organizational Skills, Time Management, Customer Service, Microsoft Office, Multitasking