Office Admin

We are looking for an Office Admin (Temporary) to participate in HR & Admin activities and contribute to Company operations, and business growth, with the ultimate goal of maximizing profit for the company. The Office Admin is responsible for assisting the HR Department related to the works of human resources & administrators, ensuring that all jobs are completed on time, smoothly, and effectively. 

HR tasks: 

1. Supporting recruitment activities, including:

 • Exploiting information about personnel information at other companies which have the same business line. 

• Receiving, classifying, selecting, and managing candidates' records. 

• Taking part in organizing candidates to take the test of professional skills according to the company's process. 

• Working closely with the recruiting services, finding out the strengths of other companies to have suitable cooperation proposals, and submitting to the HR team. 

• Searching and shortlisting resumes on recruitment websites, social networking sites (fees and charges), and other sources. Developing and managing a database of potential candidates (industry, experience, qualifications) to reach current and future company requirements. 

• Building and exploiting relationships with organizations and agencies: Universities or centers for cooperation in recruitment

• Supporting in recruiting freelancers/vendors to ensure human resources reach customers’ requirements when necessary and building a regular tracking database for language pairs if necessary.

2. Following up, drafting, and signing contracts for employees when the date expires, employee’s resignation. 

3. Following the Company’s discipline and culture, attendance record, and annual leave of employees. 

4. Organizing Company’s internal events, employee birthdays, and meetings, purchase office supplies, stationery, drinking water, tools, etc.
 

Admin tasks 

• Working with the building management on jobs related to office administration. 

• Working with state agencies to complete legal documents for the company: changing the location of business registration, changing the company's name, other legal documents, etc. 

• Calling center, customer service, booking flights and hotels, working with the state management agencies to provide visas, passports, etc. 

• Working with the social security agency to settle the regime of employees (health care, sickness, maternity, labor accident, etc.). 

• Working on petty cash, invoices, and receipts and reporting monthly to the Finance Department. 

• Other jobs are assigned by the supervisors.
 

JOB REQUIREMENT 

• Bachelor’s Degree in HR/ Administrative management is an advantage. 

• 1 year of relevant experience in the same position, basic HR & Admin knowledge is preferred, freshers are welcomed to apply. 

• Experience working in the translation & localization industry is a plus. 

• Possessing a can-do attitude and optimization mindset, being creative, proactive, and supportive. 

• Skills: 

✓ Good communication skill in both English and Malay. 

✓ Working under tight deadline and high pressure. 

✓ Confidentiality: Ensure high confidentiality towards staff personal information, staff compensation plan, and company plan. 

✓ Computer skills: Good at MS office (MS Word, Excel, PowerPoint)
 

BENEFIT 

This is a full-time position. Salary commensurate with qualifications and experience. We offer performance-based remuneration, compensation options are negotiable & all qualified candidates are encouraged to apply. 

1. Attractive Allowance and Benefit: 

• Monthly Basic Salary: Competitive. 

• Annual Special Bonuses.

• Annual Regular Bonuses on Special Events and Public Holiday. 

• Transport and meal allowance. 

• Full salary contribution for insurance (social, health, unemployment). 

• Company trip, oversea trips for longtime employees. 

• Attending training courses on capacity building organized by the Company or 3rd party agencies. 

• Working in a multi-national and friendly environment. 

LOCATION 

Malaysia Branch Office: Office Suite 19-16-2, Level 16, UOA Centre, 19, Jalan Pinang, 50450, Kuala Lumpur