Office Administrator

Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry.

We oversee the full digitalization spectrum – from one of the industry’s largest IT projects that includes Cloud infrastructure and security, to application platforms that span from workplace services to ITSM digital interaction. In short, we deliver full-scale, end-to-end IT solutions for Allianz in the digital age.

In addition, Allianz Technology is also transforming itself from an IT perspective: moving to a full DevOps environment, moving to a full Cloud based (AWS, Azure) infrastructure, integrating with machine learning and even developing award winning blockchain solution!

Position Summary

The Office Administrator plays a critical role in ensuring the smooth and efficient operation of the office. This position involves overseeing administrative activities, managing office facilities, and providing support to employees and visitors across our Singapore and Malaysia offices. The Office Administrator is responsible for maintaining a well-organized and professional office environment.The Office Administrator plays a critical role in ensuring the smooth and efficient operation of the office. This position involves overseeing administrative activities, managing office facilities, and providing support to employees and visitors across our Singapore and Malaysia offices. The Office Administrator is responsible for maintaining a well-organized and professional office environment.

Key Responsibilities

• Administrative support: Provide administrative support to various departments, including managing correspondence, scheduling meetings, and coordinating office activities.
• Office facilities management: Oversee the maintenance and functionality of office facilities, including managing office supplies, equipment, and coordinating with vendors for repairs and maintenance.
• Reception and visitor management: Greet and assist visitors, manage incoming calls, and ensure a professional and welcoming reception area.
• Travel coordination: Assist in coordinating travel arrangements for employees, including booking flights, accommodations, and transportation as needed.
• Event coordination: Assist in planning and organizing office events, meetings, and other gatherings.
• Records management: Maintain and organize office records, including electronic and physical filing systems.
• Health and safety compliance: Ensure compliance with health and safety regulations and coordinate with relevant stakeholders to maintain a safe and healthy work environment.
• Administrative policies and procedures: Assist in developing and implementing office administrative policies and procedures to ensure efficient and effective operations.

Key Requirements

• Diploma/Degree or equivalent; additional qualifications in office administration or related field is a plus.
• Proven 5-6 years of experience in an administrative role, preferably in an office environment.
• Proficiency in office management software (e.g., MS Office suite) and other relevant tools.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Knowledge of health and safety regulations and compliance is a plus

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.

Great to have you on board. Let's care for tomorrow.