Personal Assistant Executive/Secretary

Roles and Responsibilities:

• Responsible in managing CEO day-to-day administrative and operational matters.
• Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, and general correspondence.
• Assist in organizing of in-house and external events.
• Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required.
• Facilitate communication from CEO to internal and external stakeholders to ensure message are effectively communicated.
• Works closely and effectively with CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintaining confidentiality and handling sensitive information with discretion and professionalism.
• Collaborating with cross-functional teams and other departments on special projects as assigned.
• Adapting to changing priorities and managing multiple tasks efficiently in a fast-paced environment.
• Assist with other ad-hoc administration and project requirements as needed.
• Occasionally and willing to outstation travel.

Requirements:

1. Candidate must possess a Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or relevant field.
2. At least 3 years working experience as Secretary/Personal Assistant to CEO or Director.
3. Good command of spoken and written in English, Bahasa Malaysia and Mandarin.
4. Exceptional planning, organizational, problem-solving, time management, and multitasking skills. Detail-oriented with a high level of accuracy.
5. Advanced proficiency in office management systems and Microsoft Office Suite.

6. Discretion and trustworthiness when handling confidential information.

7. Strong people skills and social skills, able to be tactful and diplomatic interacting with different levels of people.

8. Ability to work independently and take initiative with sense of urgency, tolerance, and flexibility

Problem Solving, Time Management, Diplomatic, Office Management, Multitasking, Social Skills, Flexibility, People Skills, Detail Oriented, Planning, Organizational, Tactful, Microsoft Office Suite