Personal Assistant for Executive Director

Job Description:

1. Strategic Planning and Analysis:

- Aid the Executive Director in formulating the company's development strategic plan, annual work plan, business plan, and business development strategies.

- Conduct comprehensive analyses of company plans and objectives, providing insights and recommendations for improvement.

- Track the company's progress towards business goals, offering analytical insights and suggesting enhancements.

2. Internal Management and Coordination:

- Coordinate internal departments to ensure seamless information flow.

- Organize supervision and inspection of the company's management system implementation, maintaining its smooth operation.

- Drive institutionalization and standardization of internal management, reviewing organizational structure and management systems.

- Assist in managing company operations and functional departments, overseeing the formulation and execution of management systems.

3. External Relations and Public Relations:

- Collaborate with the Executive Director in managing external public relations, and engaging with government departments and key clients.

- Manage external business communication and visitor reception, coordinating public relations efforts.

- Represent the company in external meetings and business negotiations as per company directives.

4. Daily Affairs Processing:

- Organize and classify various materials and documents for the Executive Director, ensuring safekeeping and archiving.

- Assist with the Executive Director's schedule and travel arrangements, including visitor reservations and receptions.

- Submit documents for approval and manage document issuance.

- Execute ad-hoc tasks delegated by the Executive Director.

5. Meetings and Reports:

- Prepare and organize meetings, including agenda creation, document preparation, and minute-taking.

- Compile and manage meeting minutes.

- Compose various documents such as emails, official documents, and reports, managing document issuance and delivery.

6. Specialized Field Work:

- Depending on the Executive Director's professional field, assist in specific business areas or projects, such as international trade, investment, marketing, etc.

Job Requirements:

- Bachelor's degree or higher, preferably in fields such as economics, management, law, or secretarial studies.

- Proficiency in Chinese and English languages.

- Strong communication, coordination, judgment, and execution skills.

- Proficient in office software, including Excel and PowerPoint.

- Excellent English communication skills, particularly for international business dealings.

- Professional demeanor with strong public relations capabilities and knowledge of business etiquette.

- Ability to handle work pressure and adapt to business travel arrangements.

- Familiarity with customs and practices in Singapore and Malaysia.

- Applicants with previous experience in a Personal Assistant or Secretary position is an added advantage.

Additional vacancy also available for the same position and placement in the Singapore office branch; Salary ranges between S$3,500 - S$4,500.