Personal Assistant to CEO cum Business Admin

• Support the CEO in managing communications and scheduling, organize, coordinate and minutes meetings, appointments, optimizing their focus on key leadership endeavors. Remind and ensure the CEO is aware of their daily schedule and any changes.
• Manage and prioritize CEO emails and other forms of communication, ensuring timely responses and appropriate delegation of tasks including screening and filter incoming request.
• Plan and coordinate travel arrangements, including flights, accommodations, and transportation, for both business and personal trips including compile and managing expenses claim.
• Handle and organize important documents, reports, and presentations.
• Help the CEO prioritize tasks and manage their time effectively.
• Conduct research on various topics as requested by the CEO and provide summaries and analysis of information.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Assist in organizing company events, conferences, activities and other special occasions and update status timely.
• Build and maintain positive relationships with internal and external contacts including coordinate with C-suite executives to align organizational strategies and objectives.
• Be proficient in using office software, scheduling tools, and other relevant technologies.
• Be flexible and adaptable to changing priorities and a dynamic work environment, may require to travel overseas with CEO for meetings, conference and etc.
• Assist in applying for and managing grants.
• Review, translate, summarize agreement / article / report and others.
• Coordinate with PR to align write-ups and outreach with the company's goals.
• Able to accommodate to Ad-hoc job assigned. 

Job Requirement:

• - English & Mandarin must be able to high level in written and communication.
• - Minimum 3 years secretarial experience
• - Candidate must possess at least a Degree in private secretarial ship.
• - Able to communicate (Speak & Written) fairly in Malay
• - Able to work independently with own transport.
• - Good computer skills and good working knowledge of MS Outlook, Word, Excel and PowerPoint.
• - Able to use online available resources (I,e Beautiful AI, Gamma, PopAi, Slidesgo..etc) to prepare presentation, slides, report.
• Able to understand Mandarin