Personal Assistant to Director

  Job Descriptions:

• Assist the Director in daily operational aspects and ensure all tasks assigned are delivered on time.
• Typing, compiling, and preparing necessary reports, presentations, and correspondence.
• Liaising with staff, clients, and government officials.
• Collating and filing expenses.
• Build and maintain good relationships.
• Handling the Director’s activities, schedule, and contacts.
• Act as a point of communication and an important link between the Director and the Director’s personal contacts.
• Always standby for ad-hoc schedule changes while the Director is traveling.
• Provide full support from day-to-day company operations to the Director’s personal matters.
• Coordinate and prepare meeting room and communication facilities, agenda, souvenirs, coordinate presentation, guest transport, refreshment, lunch, dinner, and receiving of Director’s guests.
• Organize and maintain appointments and diaries of the Director. Manage tight schedules due to unforeseen schedule changes and constantly changing environments. To ensure the relevant people are notified of any changes.
• Read, screen, and arrange systematically all emails and their folders, incoming documents, and letters and act by priority. You may be involved in email-replying on behalf of the Director.
• Undertake special assignments, ad-hoc functions, and other duties as and when requested by the Director.
• Any other tasks assigned by the Director.

Job Requirements:

• Positive person with a great work ethic and want exposure to senior-level positions.
• Prefer with experience in the related field but will strongly consider candidates that have the right profile.
• Proficient in Microsoft software skills.
• Hardworking and has a positive working attitude, constant learner, and can-do mindset.
• Good oral and written communication skills.
• Have excellent organizational/coordination skills and ability to multitask.
• Tactful and maintain absolute confidentiality and professionalism with all points of contact. Have a great sense of responsibility.
• Flexibility, adaptability, and good time management skills.
• Excellent communication and interpersonal skills.
• Able to travel with the Director if required.

Job Highlights:

• Supportive, friendly, and happy working environment.
• Attractive salary & benefits package will be discussed during the interview.
• Potential Career Progression and Professional Development in a public listed company.