Personal Assistant to MD

As the Managing Director's Assistant, you will play a pivotal role in ensuring the smooth functioning of our organization. Your responsibilities will encompass a wide range of tasks, from managing schedules to handling confidential matters. Here's what you'll be doing:

1. Schedule Coordination and Management:

o Efficiently organize the Managing Director's calendar, including arranging meetings, appointments, and travel logistics.

o Act as the primary liaison between the MD and both internal and external stakeholders.

2. Communication Handling:

o Manage email correspondence, phone calls, and other forms of communication on behalf of the director.

o Draft professional emails, prepare presentations, and address inquiries promptly.

3. Confidential Matters and Personal Assistance:

o Handle all administrative duties related to the MD, including confidential matters.

o Safeguard sensitive information with utmost discretion and confidentiality.

4. General Administrative Tasks:

o Prepare documents, maintain records, and handle filing efficiently.

o Ensure the smooth flow of administrative processes.

5. Japanese Expatriate Support:

o Organize and manage matters related to Japanese expatriates within the company.

6. Research and Decision Support:

o Conduct research and gather relevant data to assist the MD in informed decision-making.

7. Attention to Detail and Ad Hoc Projects:

o Pay meticulous attention to detail in all tasks.

o Be prepared to handle ad hoc projects and assignments as directed by the MD.

8. Bilingual Communication:

o Serve as the main translator between Japanese-speaking staff and local team members.

o Ensure accurate translations for seamless operations.

Your role is critical in maintaining the MD's efficiency and contributing to the overall success of our organization. If you thrive in a dynamic environment and possess excellent organizational skills, we encourage you to apply!

Requirements:

• Min diploma, bachelor's degree, professional degree in any field
• Can communicate, translate and work with Japanese
• Individuals experienced in administrative work, even without secretarial exposure, are encouraged to apply.

Working Details

• Working Day: 5 days
• Working Hour: 9am - 6pm
• Salary: up to RM6,000++

Only shortlisted candidates will be notified.