Sales Secretary Doka Malaysia

Doka is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided - no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years. 

As a customer-focused organisation, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry. 

From metro stations to high-rises to more challenging projects such as the KL Metropolis, Doka Malaysia has diversified in terms of scope, but also location to include several projects outside of the capital city of Kuala Lumpur. 

Doka Malaysia is currently looking to recruit a career driven professional to join its versatile team and support the company's ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.

Job Description

Are you passionate about assisting a performance-driven, agile, and positive-minded organization?

We are looking for an organized, Doka Malaysia based Sales Secretary to become part of our dynamic Sales team. Your passion for organization and administration coupled with at least three years of experience is what will make you successful in this role. If you are looking to work for a reputed international company within a multicultural team based in Malaysia, then this role is an exciting opportunity for you.

As our Sales Secretary, you will work closely together with our whole Sales team to ensure the success of our company and the satisfaction of our clients. Does this sound like a new professional opportunity you’re ready to take on?

Key Responsibilities

• Create and change status of projects in Victori III i.e. accurate pipeline.
• All offer that become orders to be uploaded in Cockpit.
• Support HOS on admin task such as offers, and client list WRT MFE overlaps.
• Acknowledge orders after LPO/Order Confirmation/LOI has been received.
• General administration (filing system, offers, contracts etc.)
• Letter drafting, referencing and coordination.
• Assist with the follow-up on client payments.
• Assist with Marketing reports.
• Research relevant information and leads from databases and forward this to the appropriate salesperson for action.
• Monitor the quality of data and project evaluation.
• Prepare queries and analyses for internal sales meetings.
• Prepare sales reports for management on a monthly basis.
• Assist with sales and marketing events.

Qualifications

Qualifications

• Qualification in sales, administration, business or similar
• Advanced level in all MS Office applications
• Excellent level of spoken and written English
• At least 3 years’ experience as a sales Secretary or similar
• Outstanding communication skills, professional, supportive, and pro-active attitude
• Ability to work unsupervised and take responsibilities.
• Reliable, confident team player
• Quick learner, ability to think outside the box and find solutions.

Additional Information

We offer a fulltime position with flexible working hours from Monday to Friday, we have full medical and insurance coverage, with dental, optical, medical checkup benefits and trainings and work with a diverse group of colleagues.

Apply now! Let’s form the future together. Be part of it!

For internal candidates please send in your CV detailing your roles and responsibilities.

You are also required to notify your manager and HR regarding your interest before you apply to this position.