Senior Buying Assistant

As an Assistant Buyer at ZALORA, you are not only the Buyer's main support operationally, but it is expected that you must assist in the management of the Buyer's Admin function (depending on your team's structure) and provide them with operational support to ensure the smooth and successful running of the department. What is essential to succeed and progress at this level are the behavioral and operational elements of the role evidenced by continuous development of oneself i.e. people skills, job skills, a sound understanding of our customer and competition, etc.

The SBA position is one of the most important members of the Commercial team, 100% accuracy is a prerequisite of the role.

Responsibilities:

• Providing clerical and administrative support to the buying team in an effective and timely manner
• Supporting buyers and assist in the data entry of orders placement and keeping track of cancellations, inbound vs spent, product modifications, etc.
• Coordinate and follow up with support departments (Operations, Logistics, Production teams)
• Ensuring discrepancies are cleared and payments are made
• Owner of data quality e.g. cost prices calculated correctly, line sheets and interdepartmental data are updated, etc.
• Handling ad hoc projects independently as required by manager
• Assist in problem solving and process issues
• Manage inbound and outbound of courier / shipments
• Data management for weekly and monthly reports extraction
• Prepare Intake Summary
• Order Form Entry & Upkeep ensuring that all drafts are to ZALORA's required standards
• Intake Management/ Tracking - Chasing suppliers, updating intake tracker, updating Buyer on any potential issues and movements on orders
• Supplier Images - Requesting, & renaming as SKU's, and preparing for retouching and image puller
• Resolving & addressing all product related queries from production, CS, Logistics, Content (SKU issues included)

Requirements

• Diploma/ Degree in Business Studies
• 1-2 experience in Buying Administration (fashion background is a plus)
• Strong understanding of MS Excel (pivot tables, functions, etc.) needed
• Experience with data management tools for reporting
• Strong attention to detail and accuracy is essential
• Ability to work in a fast-paced working environment
• Ability to take on responsibility and work autonomously
• Exceptional time management skills
• Problem solving skills with proactive and positive working attitude
• Good command in English, both written and spoken. Mandarin is a plus.
  
   

Wonder how it's like to build your career with ZALORA? Inspired by employees, we believe you'll be in for:

• An exciting platform to make your success story
• Have the utmost care for your mental and physical wellbeing
• Flexibility weaved into your lifestyle
• A seamless work environment with a friendly & team-fueled culture
• Career growth aligned to your professional and personal needs and goals

Want to stay ahead with our developments? Follow us at our  LinkedIn page and know more about us from our  career website .

The ZALORA Story

ZALORA Group is Asia Pacific’s leading group of online fashion destinations. Founded in 2012, the company has a presence in Singapore, Indonesia, Malaysia and Brunei, the Philippines, Hong Kong and Taiwan. ZALORA is part of Global Fashion Group, the world's leader in online fashion for emerging markets. ZALORA Group’s localised sites offer an extensive collection of top international and local brands and products across apparel, shoes, accessories, and beauty categories for men and women. Offering up to 30-day free returns, speedy deliveries as fast as 3 hours in some markets, free delivery over a certain spend, and multiple payment methods including cash-on-delivery, ZALORA Group is the online shopping destination with endless fashion possibilities.

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means, unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by Zalora or Global Fashion Group.