Senior Executive, Tenancy Management cum Leasing

About You

We are seeking a highly motivated and experienced Senior Executive to join our team in the role of Tenancy Management cum Leasing. The ideal candidate will be responsible for ensuring the comprehensive and up-to-date management of our tenancy and administrative databases, as well as coordinating with various departments to facilitate leasing activities. This role requires a proactive individual with strong communication and negotiation skills, who can effectively liaise with landlords, manage critical dates, and ensure compliance with relevant laws and regulations. If you are passionate about real estate and possess the necessary skills and experience, we invite you to apply for this exciting opportunity.

Your Day-to-Day

• Maintain comprehensive and updated tenancy and administrative databases, ensuring documents are filed orderly.
• Monitor critical dates (expiry, renewal, termination) and alert Leasing PIC in advance.
• Collaborate closely with inter-departmental teams (finance, procurement, legal) on all leasing matters.
• Coordinate with landlords on tenancy documentation and ensure timely execution of agreements by Directors.
• Process all leasing documentations, including Property Requisition Forms, CAPEX Deck, etc.
• Develop and enhance Standard Operating Procedures (SOPs) to ensure compliance with relevant laws, regulations, and company policies.
• Ensure all properties and assets are appropriately insured, and manage insurance claims.
• Manage site selection, filtering, and proposal preparation processes.
• Negotiate tenancy agreements with landlords to secure competitive terms.
• Build and maintain strong relationships with landlords/owners/property agents.
• Prepare and present business cases for store expansion to stakeholders.
• Liaise with local authorities (TNB, Airselangor, Majlis Perbandaran, BOMBA, IPD, etc.) to ensure all documentations are in order for business license application
• Perform other duties as assigned by superiors.

Your Know-How

• Possess a Diploma/ Bachelor's Degree in Business, Real Estate or any related course.
• Preferably 3 years of working experience in Tenancy / Administration / Leasing or similar role (good understanding of licensing related matters is an added advantage).
• Possess strong negotiation, communication and written skill in English & Bahasa Malaysia (Mandarin will be an added advantage).
• Proficient in understanding and reviewing tenancy agreements.
• Ability to prioritize and meet deadlines.
• Willingness to travel within Malaysia from time to time.
• Basic skills in using Microsoft Office and Google related facilities.