Specialized Talent Administrator & Coordinator

Are you ready to accelerate your career? Join Cielo as a  Specialized Talent Administrator & Coordinator! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition. Cielo is the world’s leading strategic Recruitment Process Outsourcing (RPO) partner. The industry has verified Cielo’s reputation for executing innovative solutions that provide business impact through numerous awards and recognitions, including its annual leadership position on the HRO Today RPO Baker’s Dozen listing, Peak Matrix Leader placement by Everest Group and Industry Leader designation by Nelson Hall.

Cielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law.

Job Description

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or team.

• Work Location: Must be residing in either Malaysia, China, or Taiwan
• Work Arrangement: Remote
• Work Schedule: Regular working hours
• Language: English and Mandarin (Must-Have), Japanese (Nice-to-Have)

Specific Requirements:

• Minimum of 2 years of experience in Recruitment coordination, including scheduling interviews, ensuring database compliance, etc.
• Proficient with meticulous attention to detail in preparing job offer documents.
• Familiarity with MS Office for reporting purposes.

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.) 
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers 
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate 
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
• Provide metric and pipeline reporting
• Provide other administrative support to recruitment team as needed

Qualifications

Position Requirements

Education:

• High school diploma or equivalent required

Experience:

• Experience as a Talent Administrator & Coordinator for a minimum of 2 years
• Proficient with meticulous attention to detail in preparing job offer documents.
• Familiarity with MS Office for reportingpurposes.

Exposure:

• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly used concepts, practices, and procedures within talent acquisition is strongly preferred.
• Fluent in English and Mandarin
• Strong communication skills, verbal and written
• Ability to prioritize and organize own work
• Desire to provide a high level of customer service to colleagues and clients