Accounts Payable Analyst

This role executes the daily accounts payable processes and functions which include processing of payment to suppliers, contractors and employees, invoice processing and matching, and ensuring adherence to company policies, procedures and company legal and statutory requirements. Accounts Payable Analyst will also be required to ensure quality meets the agreed timelines and service level targets. Client Relationships

• Maintain a good working relationship with internal and external clients by processing payment/invoices in a timely manner with adherence to internal policies and applicable tax legislation.
• Ensure accounts payable enquiries are responded to and resolved in a timely manner.

Transactional Processing

• Review, code, and post accounts payable batches for select regional and international offices, including vendor invoices, contractor invoices, expense accounts, manual cheques, wire transfers and electronic fund transfers.
• Facilitate effective payment of supplier and contractor invoices and expense claim forms by utilizing the appropriate payment process and ensuring compliance with Ausenco’s Delegation of Authority (DAM).
• Review payment proposals and cheque runs, ensuring adherence to departmental policies and procedures.
• Review, process and ensure all invoices and expense claims are processed according to the establish work instruction (Accounts Payable manual) and compliance with Ausenco procedures.
• Ensure the accuracy and the completeness of the invoices and expense claim processed especially for urgent request.
• Ensure all queries are attended on daily basis and closed on timely basis.
• Ensure accurate processing of Taxation information and liaise with AP manager on Taxation related issues.
• Accurately input Invoices and credit notes into the Oracle Financial Systems within agreed number of hours after receipt when there is no electronic data input (EDI).
• Correctly input and gain approval for invoices without Purchase Order received from AR/AP Relationship Manager.
• Ensure all issues are recorded in issue log, review issue log on daily basis and provide progress update to AP Process Manager.
• Issue payments for employee share acquisition plan.
• Regular reconciliations of prepaid account and credit card statements.
• Complete credit application forms.

Reporting

• Provide reports to internal and external stakeholders as required.
• Assist with internal and external audits by providing information requested.

Continuous Improvement

• Contribute towards the continuous improvement of Ausenco’s operating systems and procedures, particularly in the Accounting area by monitoring current effectiveness and exploring alternatives.
• Assist in the development of effective financial systems and processes by providing ongoing development of financial processes as the company expands and changes.

[Apply now at ; JOB REQUIREMENTS: Formal Education and Qualifications – Essential qualifications and/or education • Diploma in Accounting and/or pursuing a professional accounting qualification would be an asset Skills and Knowledge – Level of skills and knowledge areas needed to operate competently in role.

• Accuracy, attention to detail and ability to multi-task and manage deadlines.
• Diplomatic, with the ability to problem solve, build relationships, and communicate with internal and external customers in a professional manner.
• Basic accounting skills, including understanding of value added taxes.
• Intermediate skills in Microsoft Office.
• Familiarity with wire transfers and electronic fund transfers

Work Experience – Detail work experience background, preferred or required.

• 3 to 5 years’ experience in an Accounts Payable role preferably in an international company environment.
• Previous experience with Oracle preferred.