Team Lead Operational Procurement

This position is responsible for the execution of Procurement activities for all assigned categories in

accordance with Global Procurement Guidelines and any applicable procedure for Commerzbank branches in Asia

Category Management:

• Be a Business Subject Matter Expert (SME) for the assigned Category.
• For the assigned Category, seek, drive, negotiate savings at every opportunity, new and repeating purchases,
• Source, Conduct RFI/RFQ/RFP and Collaborate with stakeholders to meet their requirements and project goals
• Perform analysis of Market and Supplier competitiveness with recommended actions to stakeholders with consistent follow-up till closure
• Review Category Preferred Supplier List (PSL) periodically with rationalisations in mind to keep the PSL up to date with best-in-class suppliers who provide value propositions. Work with businesses to always use preferred suppliers in every occasion where possible
• Where occasion needs arise where preferred suppliers are not able to support, source and onboard new suppliers, per onboard New supplier procedure

Operations Support:

• Perform end-to-end Procurement cycle starting from Purchase Requisition, RFQ/RFP, Purchase Order issuance, Order follow through on delivery to Payment and resolutions if needed
• Keep abreast of Corporate policy and guidelines, regulatory topics and implement into Procurement processes and procedures
• Support all Audit related activities
• Gather and report on Procurement related matrices on a timely manner as required. Ensure integrity of data reported
• Performs any other administration tasks to support Procurement activities

Contract Review and Management:

• Review procurement related documents like contracts, proposals, quotations for commercials terms and conditions.
• Highlight and make appropriate recommendations accordingly to stakeholders for the best commercials and risks mitigations
• Input contractual documents into SAP (or any other tool). Manage contract anniversary in a timely manner prior to expiry, for engagement with stakeholders for appropriate actions to be taken, e.g. if renewal, to seek cost savings, avoidances or if termination, to avoid penalties, unwarranted extension of contracts, amongst others, to reduce exposure on commercials
• Work with stakeholders and legal to develop Standard contracts, Purchase Order terms and conditions. Review periodically for updates in line with risks mitigations and regulatory requirements

Supplier Relationship Management (SRM):

• Manage supplier relationship matters with the preferred suppliers to enable them to provide the best value proposition in terms of pricing, support, quality, risks mitigation amongst others
• Conduct business reviews with preferred suppliers on a periodic basis to rate their performance, providing interactive feedback and implement action plans for Continuous improvements and Risks mitigations.
• Support and Conduct Global Corporate Procurement (CP) Supplier Assessments

Customer Relationship Management (CRM):

• Develop strong internal customer relationships to understand and meet key business requirements and cost objectives.
• Be a Business advisor for stakeholder to come-to, by providing advice and assistance of a high professional standard for any Procurement matters in Category, Operations support, Contractual and Supplier matters amongst others

Leadership

• Provide guidance and advice to Procurement specialists on Procurement matters
• Make decisions based on company best interests when needed
• Be the single contact point representing Procurement team
• Lead Procurement team to support audit activities
• Lead Procurement team to support any projects as required e.g. Digitisation
• Lead Procurement team on contract negotiations as required
• Lead in driving cost reductions, avoidance, savings
• Lead in driving continuous improvements in all and other areas of Procurement
• Perform analysis on expenditures, cost savings, time spent to further enhance the contributions of Procurement CGSS to branches and bank.

Other Responsibilities:

• Stays up to date with current trends and regulations within the scope of Procurement.
• Act in line strictly with all external laws and internal policies.
• Undertake such other duties as may be required from time to time which are commensurate with the position

These positions will be based in Kuala Lumpur, Malaysia

Experiences:

• Minimum 7 years in Procurement field
• Extensive experience in managing spend in the major Categories of:
• IT Hardware e.g. Network / Storage devices, Software
• Telecom services e.g. Data circuits, Voice including mobile.
• Facility Management (FM) e.g. Uninterrupted Power Supply (UPS), office supplies.
• Travel e.g. Travel Management Contractor (TMC), Airlines, Hotels
• Human Resource (HR) e.g. Recruitment agencies
• Familiar with Procurement matters that are related to Compliance and Regulatory topics in the Banking industry.
• Extensive experience in negotiating contracts and managing supplier relationships.
• Extensive knowledge of standard procurement processes and practices
• Extensive customer service skills and knowledge pertaining to Procurement
• Experience working with/leading cross-functional project teams
• Experience of SAP is desirable

Behaviours and Characters to look for:

• Bold and confident in handling any matters especially Procurement related. Not one to shy away from speaking up and engaging internal and external parties
• Self-starter and takes initiative, with the ability to work unsupervised and with minimum
• management direction
• Strong analytical skills
• Has strong interpersonal and communication skills
• Be Customer and Service oriented with understanding of cultural differences
• Take pride in one's work and is always striving to look for improvements in every area
• Able to converse, read, understand written Mandarin or Japanese language will be preferred

Procurement, Category Management, Sap, Negotiation, Compliance, Regulatory, Japanese, Human Resource, Rfi, Analytical, Mandarin, Travel Management, Rfp, supplier relationship management , Contracts, Communication, Facility Management, Rfq