Administration Executive

Administrative Assistants (Administration & Office Support)

As an Administration Executive at The Salvation Army Malaysia, you will play a crucial role in the smooth operation of our Regional Headquarters Office. Your dual responsibilities as a dedicated Secretary to the Regional Officer and a vital support in Human Resources administration will be the backbone of our organizational efficiency and success. Your responsibilities will include:

Secretarial Duties:

• Manage the calendar, schedule meetings, and coordinate appointments for the Regional Officer with precision and efficiency.
• Prepare detailed meeting agendas and accurately capture meeting minutes to ensure clear documentation of decisions and action items.
• Follow up on action items and deadlines, fostering effective communication and accountability among stakeholders.

Human Resources Administration:

• Support the Human Resources Manager in various HR tasks to ensure smooth operations.
• Maintain accurate employee records and oversee administration of employee medical claims.
• Coordinate training programs and maintain employee training records meticulously.
• Provide guidance and assistance to Centre Administrators, ensuring adherence to organizational guidelines.

General Administrative Duties:

• Organize documentation and filing systems for efficient record-keeping and accessibility.
• Undertake additional projects and duties as assigned, including participation in fundraising activities.

Qualification

• Minimum of a Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Experience in administrative support, preferably in a corporate or nonprofit environment.
• Proficiency in MS Office suite (Word, Excel, PowerPoint).
• Experience with HRIS software is preferrable.

Other Information

Other Competencies

• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Strong organizational and time-management skills.
• High level of integrity and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision and as part of a team.

Duty Hours

Under normal circumstances the hours of duty will be as follows.

Mondays to Fridays : 08:30 am to 05:30 pm (inclusive of a 1-hour break)

Flexibility in the working schedule is required when necessary.

Why Us?

At The Salvation Army Malaysia, we're more than just an organization - we're a family united by a common goal: to serve and uplift those in need. With over 86 years of experience in providing essential services and support to the community, we are committed to making a meaningful difference in the lives of others.

If you're ready to be part of a team that's changing lives and making a difference, apply now to join The Salvation Army Malaysia as an Administration Executive. Together, let's serve with compassion and purpose.

The Salvation Army

Non-Profit Organisations

The Introduction

The Salvation Army made its entrance to Malaya in July, 1938 when Frederick Harvey set up the first centre in a former YMCA building in Penang. He went on to establish a free school on the island for hundreds of poor children, building upon our Founder William Booth's mission to break cycles of poverty. Over the initial few years the Army opened up corps and social programmes in Ipoh, Melaka, Batang Melaka and Kuching.

Today

The Salvation Army in Malaysia has ten corps and a range of social service programmes that provide both spiritual guidance and practical assistance to people in need. The Army has developed its specialised residential care work with young people and has also developed other services such as homes for the elderly, day care centres, kindergartens and community service centres.

The Introduction

The Salvation Army made its entrance to Malaya in July, 1938 when Frederick Harvey set up the first centre in a former YMCA building in Penang. He went on to establish a free school on the island for hundreds of poor children, building upon our Founder William Booth's mission to break cycles of poverty. Over the initial few years the Army opened up corps and social programmes in Ipoh, Melaka, Batang Melaka and Kuching.

Today

The Salvation Army in Malaysia has ten corps and a range of social service programmes that provide both spiritual guidance and practical assistance to people in need. The Army has developed its specialised residential care work with young people and has also developed other services such as homes for the elderly, day care centres, kindergartens and community service centres.

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