Executive, Human Resources & Administration

Executive, Human Resources & Administration

Consulting & Generalist HR (Human Resources & Recruitment)

FFM FARMS SDN BHD|SUA BETONG, NEGERI SEMBILAN

Job Summary:

• Plan, organize, coordinate and direct day to day administrative and human resources functions.
• Coordinate and/or make purchases and payments, according to Company’s procedures and communicate with other Head of department and suppliers as and when required.
• Coordinate and communicate with farms/head office on administrative, human resources and sales matters.
• Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.

Job Responsibilities:

HR

• To ensure all payroll transactions are processed efficiently and accurately.
• Performing calculations with wages, benefits, incentives, bonuses, taxes, and other deductions.
• Collecting, calculating, and entering data to maintain and update all aspect of payroll information onto the HRMS.
• Resolving payroll discrepancies and responding to payroll related enquiries from employees
• To prepare periodic payroll & HR reports (weekly, monthly, quarterly, and annually).
• To prepare monthly statutory statement - KWSP, Socso, CP39, EIS
• To ensure employee’s data and records are maintained correctly, accurately, and systematically always.
• To prepare employee’s contracts, letter of offer and other documentation pertaining staff confirmation, termination, and disciplinary.
• Procuring working visas and documentation for foreign workers.
• Handling workplace investigations, disciplinary and termination procedures.
• Ensuring all HR practices comply with Company Policies, Labor law, statutory, and other external requirements.
• To conduct On-Boarding and Off-Boarding for employees.
• To prepare all the training records by monthly basis.
• To prepare sustainability records by monthly basis.
• In charge of recruitment process – prepare job description, resume screening and candidate evaluation, interviews and assessment, decision making and offer, and onboarding.
• To update and email Organization Chart on monthly basis.
• To prepare Staff Performance Appraisal (new workers and yearly for salary review)

Administration

• Plan, organize, coordinate and direct day to day administrative functions.
• Coordinate and/or make purchases and payments, according to Company's procedures and communicate with Head of Department and suppliers as and when required.
• Coordinate and communicate with farms/head office on administrative, and sales matters.
• Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.
• To assist administrative works such as insurance, risk management, farms' purchases and operation matters.

Person Specifications:

Education & Qualification

• Bachelor's Degree in Human Resource, Business Administration or related field or equivalent education.

Relevant Experience & Years of Service

• Minimum 5 years' working experience in Human Resource, Administration and/or similar industry.

Technical Skills & Professional Knowledge

• With Executive-level management skills.
• Proficient with Microsoft Office Suit (Outlook, Word, Excel, Powerpoint).
• Knowledgeable with HRMS system.
• Strong communication skills, verbal and written.
• Independent, meticulous and possess good decision-making and problem-solving skills.
• Teamwork, leadership, people management, responsibility, and trustworthiness.

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