Manager - Purchasing

Jenis Pekerjaan : Sepenuh Masa

Bilangan Pemohon

000+

Penerangan Pekerjaan - Manager - Purchasing

Purchasing, Procurement & Inventory (Manufacturing, Transport & Logistics)

Ensure timely and accurate processing of the Purchase Requisitions (PR).
Carry out sourcing and negotiation process upon receiving Purchase Requisition (PR) from Users.
Evaluate vendor’s quotation to ensure that they are in line with technical and specifications required by the Users.
Where applicable, comparison obtained from quotations to be presented to Superior for review before submission to Users for decision making.
Issuance on Purchase Order (PO) and ensure approval per Departmental Authority Limit (DAL).
To monitor the delivery of ordered items to meet the timeline stipulated in the PO.
Developing strong working relationship with internal teams and vendors.

2. Negotiation

To secure pricing and compare with offers from others alternate sources.
To negotiate contract and/or agreement, where applicable.
To negotiate payment and incoterm for purchase and delivery of products/services.
To negotiate replacement and warranty for products purchase.

3. Cost Savings/Avoidance Initiative

To explore and propose for Cost Savings initiatives.
Provide update of the market conditions and trends that may impact prices and/ or availability of the goods and services purchase.
Identify appropriate cost savings strategies and techniques; and draw-up action plan.
To present the latest new product or recommend substitute product to Users. This includes the preparation of sample submission form, sampling arrangement and follow up on results.

4. Delivery/Logistics Management

To communicate with Vendors and Users on the timeline and delivery details.
Monitor the delivery of the shipment till arrival.
To coordinate with Vendors to comply with designated port regulations on all deliveries.
Review qualification criteria and limits to enable exploration of new opportunities for improvement.
Review and evaluate vendors’ performance to ensure conformity within agreed service levels and goods and/or services delivered are of expectations.
To request and obtain the required documentations for vendor registration and accreditation process.

6. User Management

To obtain clear specifications on products/services requested.
Arrange samples and demonstrations of products/services to User.
Manage discussion session to handle and resolve conflict or dispute between Vendors and Users when arises.

7. Monitor and enforce department policies.

Ensure proper checks and balances to minimize abuse, fraud and incidences in daily operational activities.
Monitor and enforce department policies comprising all of Central Purchasing activities.
Ensure proper checks and balances to minimize abuse, fraud and incidences in daily operational activities.
Identify the Purchasing process and work on Policies and Procedures (P&P) to eliminate loopholes in the system.
Ensure in the loop of all relevant communication emails by team members, and copy Superior. Close monitoring and keep track of all files/documentations in the Central Purchasing centralized filling in shared folder.

Job Requirements:-

Qualifications and Experiences

Possess a Bachelor’s Degree in Hospitality / Business Management / Economics / Purchasing / Supply Chain Management or related discipline.
Minimum 6 years working experience with minimum 3 years in Purchasing background, preferably 2 years in hospitality industry.
Detail-oriented with excellent negotiation, problem solving, organization, analytical and communication skills.
Good interpersonal skills with ability to communicate with people at all levels.
Strong computer literacy in Microsoft Office;
Knowledge in SAP will be an added advantage
Able to converse and understand basic Mandarin as the candidate will need to deal with China vendors and counterpart.
Experience in sourcing and vendor selection by project basis.
Preferable working experience from Hospitality industry.
Managerial level who can lead and work independently.