Accounting Specialist (6 months contract - Hybrid) | US MNC

Job Description

1. Accounts Receivable (AR):

· Provide backup support for Accounts Receivable (AR) when needed.

o Perform credit block check and release.

o Update prices as necessary.

o Create new delivery addresses as required.

o Resolve price variances efficiently.

o Handle any ad hoc tasks that arise.

· Arrange collections for cheques from approximately 2-3 customers who are still using this payment method.

· Search for hardcopy invoices and delivery orders upon customer request.

· Upload customer invoices and delivery orders to B2B portals.

· Set up staff purchase accounts when there is any new staff joining.

2. Accounts Payable (AP):

· Assist in the setup of new suppliers or any update for existing suppliers.

· Manage inquiries from suppliers regarding payment status, purchase orders, and remittance advice.

· Provide support to colleague’s inquiries.

· Arrange urgent payments when necessary.

· Follow up on supplier invoices to ensure accuracy and prompt payment.

3. Fixed Assets:

· Provide email confirmation to shared service by checking fixed assets listings and depreciation on monthly basis.

· Assist with project accounting creation (CER), asset capitalization & asset retirement from time-to-time basis.

· Reclassification of asset expenses (if applicable)

4. Intercompany (IC) Cross Charge:

i. Prepare IC form and upload to system (Kissflow):-

o ANZ (Sales Coordinator)

o MEAL HK (Indirect Procurement)

o Senior Accountant (NGF)

o MEBV (CP Contract staff)

o MEBV (CP Permanent staff 1)

o MEBV (CP Permanent staff 2)

o SING (C&B) – quarterly

o SING (C&B) – monthly

ii. First level screening for IC form prepared by shared service:-

o APXP (Sales team)

o Japan (20% for Distribution Overhead lead)

o EMEA team

o Replenishment Team

iii. Update cross charge tracker & RPT transaction listing.

5. Other Responsibilities:

· Download staff claims supporting documents for record keeping.

· Download & email out staff claims supporting documents to respective team.

· Download reports on weekly basis including trial balance and general ledger.

· Manage various tracker: –

o Tracking of SG office rental

o Tracking of SG expenses [which mainly consist of C&B and staff claims]

o Tracking of courier charges

o Tracking of 3008 (Distribution Overhead) cost center spent

o Tracking of Travel & Entertainment (T&E)

o Tracking of Sales Adjustment (SA)

o Tracking of Advertisement and Promotion (A&P)

· Assist with balance sheet reconciliation and provide supporting documents.

6. Closing Tasks:

· Refresh close package on daily basis during closing week.

· Manage sales recognition working file.

· Process monthly closing JV including SA alignment accrual, A&P alignment accrual, Intercompany (RADC) CN, Prepayment charge out, Accruals etc

· Process transaction wizard if needed.

· Manage A&P tracker to ties back to GL & Open PO

· Manage SA tracker to ties back to GL

· Analyst the variance compared to forecast & prior year.