Accounts & Administrative Executive - Join a Market Leader

Job Overview: 

• An Accounts & Administration Executive is responsible for managing financial transactions, and maintaining and supporting administrative tasks. 
• This individual needs to be meticulous and must be strong in analysing data/numbers. Meeting all timelines is very crucial for this role, this individual must be willing to do whatever it takes to ensure that all deadlines are met. 

Key Responsibilities:

A) Financial Management 

1. Accounting and Bookkeeping

• Record and categorize financial transactions, including sales, expenses, and invoices.
• Maintain accurate and up-to-date financial records using accounting software.

2. Financial Reporting

• Prepare financial statements, including profit and loss statements and balance sheets.
• Generate financial reports for management review.

3. Budgeting and Forecasting

• Assist in the creation and monitoring of budgets.
• Contribute to financial forecasting and planning for the retail business.

4. Accounts Payable and Receivable

• Manage accounts payable and receivable, ensuring timely payment of bills and collection of payments.
• Reconcile accounts and resolve any discrepancies.

5. Compliance

• Assist in the completion of financial audits and assessments.

6. Audit Stocks

• Random stock take to verify physical stock quantities  

B) Administrative Functions

1. Office Management

• Oversee general office management tasks, including maintaining office supplies, equipment, and facilities.
• Coordinate with vendors and service providers.

2. Data Entry and Documentation

• Accurately input and manage data related to sales, customers and inventory.
• Maintain organized records, both digital and physical.

3. HR Support

• Assist in HR-related functions, such as payroll. 
• Coordinate employee schedules or attendance records as needed.

4. Customer Support

• Provide administrative support for customer inquiries, returns, and complaints.
• Address customer issues professionally and efficiently.

5. Logistics Support

• Arrange logistics, such as courier, air freight and shipping.  

6. Document Preparation

• Create and format business documents, presentations, and reports.
• Assist in the preparation of contracts and agreements.

Qualifications:

• Professional certificate, diploma or degree in finance, accounting, business administration, or a related field.
• Proven experience in financial management, accounting, or administration.
• Experience in the retail industry is a plus.
• Proficiency in accounting software and financial tools.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in financial and administrative tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of HR processes and office management is a plus.
• Effective communication and interpersonal skills.
• Adaptability and the ability to work in a fast-paced retail environment.

If you are passionate about accounts and administrative work and have a proven track record in accounts and administrative management, we would love to hear from you. Join our team and play a vital role in shaping the success of our brand. To apply, please submit your resume highlighting your relevant experience and achievements.

Please do include in your resume:

• Position you are applying for (i.e. Accounts & Administrative Executive)
• Last Drawn Salary and Expected Salary
• Availability (i.e. when can you start work)
• We regret that only shortlisted candidates will be notified.