Accounts Payable Executive

About the Role

We are looking for a detail-oriented and proactive Accounts Payable Executive to join our Finance team. The ideal candidate will have at least 3 years of accounts payable experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Process supplier invoices accurately and in a timely manner.


• Verify invoices against purchase orders and supporting documents.


• Prepare and process payment runs (bank transfers, cheques, and other payment methods).


• Reconcile supplier statements and resolve discrepancies promptly.


• Prepare and process intercompany invoices and payments in accordance with agreed schedules.


• Perform intercompany reconciliations and liaise with related entities to resolve outstanding balances.


• Maintain accurate vendor records and ensure compliance with company policies.


• Monitor accounts payable aging and follow up on outstanding issues.


• Process employee expense claims and ensure compliance with company policies.


• Maintain and update the staff medical claims summary.


• Perform bank reconciliations and investigate unreconciled items.


• Prepare and maintain schedules for prepayments, deposits, accruals, other payables, and related balance sheet accounts.


• Assist with month-end and year-end closing activities, including AP reconciliations, accruals, journal entries, and preparation of supporting schedules i.e. prepayments, deposits, accruals, other payables, and related balance sheet accounts.


• Prepare and submit Stamp Duty filings and ensure compliance with statutory requirements.


• Prepare SST returns and coordinate the timely payment of SST liabilities.


• Assist in tax compliance matters, including withholding tax, corporate tax schedules, tax audits, and the preparation of supporting documentation required by internal and external tax advisors.


• Ensure compliance with withholding tax requirements, including the preparation and submission of the necessary documentation


• Respond to supplier and internal stakeholder enquiries professionally and resolve payment-related issues.


• Support internal and external audits by providing the required documentation, schedules, and reports.


• Collaborate with internal departments to ensure smooth invoice approval workflows.


• Identify opportunities to improve AP processes and internal controls.


• Perform other finance and accounting duties as assigned by management.

Requirements

• Bachelor’s degree in accounting, Finance, or a related discipline.


• Minimum 3 years of experience in Accounts Payable, audit or a similar finance role.


• Strong understanding of accounting principles and AP processes.


• Experience using ERP/accounting systems (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or similar).


• Proficient in Microsoft Excel.


• Excellent attention to detail and accuracy.


• Strong communication and interpersonal skills.


• Ability to prioritize tasks and meet deadlines.


• Proficiency in English; additional languages (e.g., Mandarin or Malay) are an advantage, depending on business needs.

Preferred Qualifications

• Experience working in a multinational company or shared services environment.


• Knowledge of Malaysian SST and withholding tax requirements.


• Experience with process improvement initiatives and automation tools.