Accounts Payable Specialist

Key Responsibilities:

1. Invoice Processing:
   • Receive, review, and process invoices in a timely and accurate manner.
   • Match invoices with purchase orders and receipts.
   • Verify and reconcile discrepancies between invoices and purchase orders.
   • Enter and upload invoices into the accounting system.
2. Payments:
   • Prepare and process electronic transfers and payments.
   • Handle check runs and ensure payments are executed timely.
   • Ensure proper documentation and approval for payments.
3. Vendor Management:
   • Maintain and update vendor files, ensuring all information is current and accurate.
   • Respond to vendor inquiries and resolve any payment issues or discrepancies.
   • Develop and maintain positive relationships with vendors.
4. Reconciliation:
   • Perform monthly reconciliations of accounts payable transactions.
   • Reconcile statements and resolve any discrepancies promptly.
   • Assist in month-end and year-end closing processes.
5. Compliance and Reporting:
   • Ensure compliance with company policies and regulatory requirements.
   • Assist with internal and external audits as needed.
   • Generate reports related to accounts payable as required.
6. Process Improvement:
   • Identify opportunities for process improvements and implement efficient workflows.
   • Assist in the development and implementation of accounts payable policies and procedures.
7. Others:
   • Should able to undertake any other additional roles assigned by the Director / Finance Manager as and when required.

Requirements:

1. Education and Experience:
   • Bachelor’s degree in Accounting, Finance, or a related field preferred.
   • Minimum of 2-4 years of experience in an accounts payable role.
2. Technical Skills:
   • Proficiency in accounting software (SQL).
   • Strong knowledge of Microsoft Office Suite and AIs.
   • Familiarity with electronic payment systems and online banking.
3. Competencies:
   • Excellent attention to detail and accuracy.
   • Strong organizational and time management skills.
   • Ability to handle confidential information with discretion.
   • Excellent communication and interpersonal skills.
4. Problem-Solving:
   • Strong analytical skills to resolve discrepancies and issues.
   • Ability to work independently and as part of a team.
   • Proactive approach to identifying and solving problems.
5. Additional Qualifications:
   • Knowledge of applicable accounts payable/general ledger systems and procedures.
   • Understanding of basic accounting principles.
   • Ability to work in a fast-paced and high-volume environment.

Note: The successful candidate will be required to work at our KL office temporarily until the office relocates to Sungai Buloh.