Admin Assistant - Continuous Learning Opportunities

~This role will be responsible for OFFICE ADMINISTRATION AND BILLING~

Responsibilities:

• To provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, signs for incoming packages, and assists clients and other visitors.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office and pantry supplies.
• To keep track of office petty cash and requisition.
• Issue invoices and sent them to customers through various channels (courier, e-mail etc.)
• Send reminders for payments and contact customers when assigned.
• Answer questions and handle complaints from customers relating to invoices.
• To make sure all vendor’s invoices received for job completed in the same month. 
• To check and identify vendor’s invoices with shipment Job No and submit to Branch Manager for verification and sign-off. 
• Arrange vendor’s invoices to HQ on a weekly basis. 
• Performing other relevant duties when needed.

Requirements:

• Minimum SPM or Diploma or equivalent experience.
• Multi-lingual, hardworking, good initiative and positive attitudes.
• Ability to work in team, self-starter, able to work independently under minimum supervision and meet tight deadlines.
•  Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong attention to detail and accuracy.