Admin Assistant cum Personal Assistant - Start Now

Well known construction engineering firm is seeking an enthusiastic admin assistant to join their team. You will be reporting to the Managing Director, assisting on the day-to-day admin and operations portfolio. They offer attractive salary packages and benefits.

Job Responsibilities:

Office Administration:

• Manage office supplies, inventory, and ordering as needed
• Handle incoming and outgoing mail and packages
• Maintain and organize office files, documents, and records (quotation, invoice, etc.)
• Coordinate and schedule meetings and appointments, and maintain office calendars
• Assist in sales and marketing activities
• Answer and direct phone calls and emails

Personal Assistance:

• Provide personal support to Managing Director in all matters including secretarial duties, personal, administrative, confidential matters
• Dealing with general correspondence with external parties
• Assist on personal errands assigned or any other assignments as an when required
• Assist with scheduling personal appointments and managing calendars.
• Plan travel, including flights, accommodation and ground transportation.
• Handle personal errands and tasks as assigned.
• Maintain confidentiality and professionalism in all personal matters.
• Assist with basic bookkeeping tasks, such as data entry and expense tracking.
• Prepare and submit expense reports

Document Preparation:

• Create and format documents, presentations, and reports as needed
• Proofread and edit documents for accuracy and clarity
• Manage digital and physical filing systems for documents

* This job description serves as a general guideline for the responsibilities and qualifications expected of the Admin Assistant cum Personal Assistant. Duties and responsibilities may evolve over time to meet the needs of the organisation.

Job Requirements:

• Proven experience as an office administrator, personal assistant, or in a similar role
• Strong organisational and multitasking skills
• Proficiency in Microsoft Office
• Excellent communication and interpersonal skills
• High degree of professionalism and confidentiality
• Detail-oriented with a focus on accuracy
• Ability to work independently and collaboratively in a fast-paced environment