Admin Assistant - multiple roles - Get Hired Fast

We are currently seeking the right candidates to join our offshore team which is based in Malaysia. Currently, there are a couple of roles available:

1) Project Coordinator Assistant

2) Business Development Administration Assistant

Job Highlights

• Young and Energetic team and work in an office located in Jaya One.
• Assist our business development team with document preparation
• Early shift - starts 7am and finish by 3.30pm
• Full time, 5 days work weeks

Job Description - Project Coordinator Assistant

• Handling and liaising with contractors to obtain required documentation 
• Folder management and ensuring all files are kept and organized with each project
• Sit in project handover between the procurement team and construction team. 
• Liaising with clients for confirmation and clarification on materials and finishes. 
• Preparing and Issuing notices to clients and contractors. 
• Requesting quotes from suppliers and contractors.
• Crosschecking order takeoffs before ordering using Cubit software (training will be provided.) 
• Assist site managers with material orders via phone or email as required 
• Applying for occupancy permits and obtaining certificates from contractors. 
• Applying for subdivisions and booking in required inspections with the local authority (council).

Job Description - Business Development Administration Assistant

• authority document preparation
• Following up with external agents for outstanding documents in relation to management changeover.
• Data entry into the property management system
• Enrolment to compliance companies
• Enrolment to insurance companies
• Preparing rental appraisal letter
• Prepare leads to report for management meeting

Job Requirement:

• Required language(s): English
• Multi-lingual would be an added advantage
• Immediate vacancy
• Fresh Graduates are encouraged to apply
• STPM/"A" Level/Pre-U, Diploma/Advanced/Higher/Graduate Diploma in any field
• Willing to accept any other job assignment from time to time
• Good analytical skill & communication skill
• Ability to meet deadlines in a rapidly changing environment
• Good team player