Admin Executive

FGV Holdings Berhad is Malaysia’s leading global agri-business and the world’s largest producer of Crude Palm Oil (CPO). FGV’s operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world’s third biggest oil palm plantation operator, has the world’s largest bulking and storage facilities for vegetable oil and is Malaysia’s top refined sugar producer.

Job Description

Key Responsibilities

• Provide administrative support for WRO-related activities including documentation, tracking, coordination, and reporting.
• Coordinate and monitor security post operations to ensure Auxiliary Police effectively manage in/out movement of visitors, contractors, and vendors in accordance with company security procedures.
• Oversee visitor, contractor, and vendor access records to ensure proper registration, monitoring, and compliance with security requirements.
• Manage welfare matters for company flat houses including monitoring conditions and coordinating annual renewal of rent-to-own or tenancy arrangements.
• Oversee and coordinate maintenance and facilities management for canteen, surau, and office premises to ensure functionality, cleanliness, and safety.
• Liaise with relevant internal departments, service providers, contractors, or external parties to address and resolve facility, security, or welfare-related issues in a timely manner.
• Handle purchasing of office equipment and administrative supplies in accordance with approved procedures and budget.
• Coordinate and manage administrative matters related to PMCare, insurance providers, and relevant service companies, including documentation and follow-ups.
• Maintain proper filing, records, and documentation in line with audit, compliance, and internal control requirements.
• Prepare administrative and WRO-related reports and perform other duties as assigned by management from time to time.