Admin Executive

Key Responsibilities 

1. Maintain executive calendars, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
2. Prioritize and manage conflicting demands on time, adjusting schedules as necessary.
3. Serve as a primary point of contact for internal and external communication, including phone calls, emails, and correspondence.
4. Liaise with various departments and external stakeholders to relay messages and facilitate information flow.
5. Prepare and organize documents, reports, and presentations for meetings and presentations.
6. Assist management with administrative tasks, such as drafting correspondence, preparing expense reports, and conducting research.
7. Assist in planning and organizing company events, workshops, and conferences.
8. Ensure administrative processes and procedures are followed consistently, identifying areas for improvement and implementing solutions.

Qualifications 

1. Diploma/ Bachelor Degree in Business Administration, Office Management or relevant field related preferred
2. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
3. Proven experience in administrative roles, preferably in an executive support capacity.
4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
5. Strong written and verbal communication skills 
6. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
7. Attention to detail and a high level of accuracy in data entry and documentation.
8. Ability to maintain confidentiality and handle sensitive information with discretion.
9. Flexibility and adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.
10. Preferred Mandarin Speaker