Admin Executive/Assistant

Administrative Assistants (Administration & Office Support)

• Receive & general filing of outgoing documents and incoming letters.
• Attend to residents’ daily needs in person/via telephone calls.
• Receive payments from residents.
• Complaints on common areas & unit problems
• Enquiries of all kinds
• Requests for assistance
• Proper upkeep & update of Residents’ Data
• Proper filing of documents to individual Residents files
• Carpark bays, car stickers no’s & current registered cars
• Door Access Cards & Vehicle Proximity Cards
• Residents’ Financiers information for fire insurance purpose
• Sub sales records & proper records of subsequent owners
• Records of units tenanted & details of tenants.
• Keep proper records of service contractor agreements, service, and repair reports.
• Receive & ensure proper documentations on the following activities: -
• Renovation – Receipts & refunds of deposits & processing fees
• Movements In/Out – Receipts & Refund of deposits
• Service of air conditioners - Receipts & Refund of deposit
• Registering & welcoming of new tenants
• Get copy of tenancy agreement
• Proper documentation of access cards, transponders & car stickers passed from owners.
• Briefing on some basic house rules for tenant’s information & compliance
• Monitor of notices to put up into notice board & via emails
• Booking of function facilities
• Registration & proper filling up of relevant forms
• Payment of deposits & fees
• Briefing to owners & function caterers on Dos & Don’ts 
• Ensure cleaner & security are properly informed on functions
• Attend to emails & correspondence.
• Assist building managers in ADHOC matters & whatever areas as and when necessary.

MONTHLY 

• Attending JMB/MC meetings as and when meeting is held.
• Ensure all documents for the presentation are ready.
• Attend meeting & take down minutes.
• Follow-up on issues discussed in meeting.
• Annual General Meeting
• Preparation of all necessary documents
• Send out notice of AGM to all owners.
• Preparation of AGM venue
• Follow ups on all issues formalized & agreed during AGM.

Company information

Registration No.

1491242-A

Your application will include the following questions:

What's your expected monthly basic salary?

How much notice are you required to give your current employer?

How many years' experience do you have as a Property Clerk?

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