ADMIN & FINANCE EXECUTIVE - Opportunity to Make a Difference

Job Purpose:

• To provide comprehensive administrative and financial support to the organization, ensuring 
  efficient operations and compliance with financial regulations.
  
  Key Responsibilities:
• Administrative Duties:Office Management: Oversee daily office operations, manage office supplies, and maintain 
  office equipment.
• Documentation: Prepare and manage official documents, correspondence, and reports to support business operations.
• Scheduling and Meetings: Arrange meetings, manage calendars, and provide necessary logistical support for staff and external partners.
• Communications: Serve as a point of contact for internal and external stakeholders, managing incoming calls and correspondence.
  
  Financial Duties:
• Proposal and Invoice: Prepare and issue proposal, invoice and other documents to client. 
• Follow-up with client for the status of project.
• Accounting and Bookkeeping: Maintain accurate books, including ledgers, journals, receipts, and invoices.
• Budgeting: Assist in the preparation of annual budgets, monitor expenditures, and report variances.
• Financial Reporting: Prepare monthly, quarterly, and annual financial reports for review by management.
• Audit Support: Coordinate with auditors to facilitate the auditing process, ensuring adherence to financial laws and regulations.
  
  Compliance:
• Regulatory Compliance: Stay updated with financial regulations and ensure the organization complies with statutory legislation.
• Policy Enforcement: Implement and monitor the organization's internal policies relating to finance and administration.
  
  Skills and Qualifications:
• Diploma in Business Administration, Finance, Accounting, or a related field.
• Proven experience in an administrative and financial role.
• Strong organizational and time management skills.
• Proficiency in financial software and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.