Admin, Junior Executive

1. Reception & Front Desk Duties

• Answer and direct phone calls courteously
  
• Greet and assist visitors and clients professionally
  
• Handle incoming/outgoing mail and courier deliveries
  
• Maintain a clean and organized front desk area
  

2. Administrative Support

• Perform data entry, filing, photocopying and scanning documents
  
• Prepare simple reports and maintain office records
  
• Assist in document control and storage
  
• Provide clerical support to other departments, if required
  

3. Office Coordination

• Monitor and replenish office supplies
  
• Coordinate meeting room bookings and basic set-up
  
• Assist with travel and meeting arrangements
  
• Help manage inventory of office equipment or materials
  
• Prepare welcome pack and workstation for new staff
  
• Process staff name card printing, create digital name card and manage staff locker
  

4. Communication & Scheduling

• Schedule meetings and appointments as instructed
  
• Relay messages accurately to staff
  
• Coordinate internal communication for admin-related matters
  

5. Management of office pantry

• Order fresh milk 2-3 times a week
  
• Monitor stock level and ordering of pantry items
  
• Daily cleaning and maintenance of L6 coffee machine
  
• Stockkeeping of plates, bowls, cutleries
  

6. Event & Ad Hoc Support

• Assist with physical setup for internal events, meetings, and functions (e.g. furniture arrangement).
  
• Provide onsite support during events to ensure smooth operation of event.
  

Requirements

ü  Diploma/Degree in Business Administration, Office Management or related field.

ü  Fresh graduates or candidates with 1–2 years of related experience are encouraged to apply

ü  Good command of English and Bahasa Malaysia (written and spoken)

ü  Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

ü  Good communication and interpersonal skills

ü  Strong organizational skills and attention to detail

ü  Ability to multitask and manage time effectively

ü  Positive attitude, reliable and willing to learn

ü  Able to work independently and as part of a team

ü  Customer service oriented, especially for receptionist duties