Admin Planner

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Admin Planner

Job Scope: Provides comprehensive administrative and planning support for data centre facilities operations, ensuring efficient coordination of maintenance activities and compliance documentation. Develops and maintains preventive maintenance schedules for all facility equipment, coordinating with engineering teams to optimize timing and resource allocation. Manages the work permit system, processing permit requests, verifying safety requirements, and ensuring proper authorization workflows. Coordinates vendor activities including scheduling service visits, managing access requests, tracking deliveries, and monitoring contractor performance. Maintains comprehensive asset registers with equipment details, specifications, warranty information, and maintenance histories. Processes procurement requests, obtains quotations, tracks purchase orders, and manages inventory levels for critical spare parts and consumables. Manages change request documentation, coordinating approvals and scheduling implementation windows with stakeholders. Maintains operational documentation including standard operating procedures, work instructions, maintenance manuals, and technical drawings. Generates regular reports on maintenance completion rates, equipment performance metrics, and compliance status. Coordinates training schedules and maintains records of staff certifications and competencies. Manages document control systems ensuring all procedures and drawings are current and properly version-controlled. Supports audit preparations by organizing documentation and compliance evidence. Handles communications with building management, clients, and regulatory authorities regarding facility operations.

Qualifications:

• Diploma in Business Administration, Facilities Management, or related field
• Minimum 3-5 years of experience in administrative planning roles, preferably in facilities or engineering environments
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Experience with Computerized Maintenance Management Systems (CMMS) or similar planning software
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Understanding of maintenance planning principles and work permit systems
• Knowledge of procurement processes and vendor management
• Proactive approach with problem-solving capabilities

Location:

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.