Administration Assistant

• The purpose of this role is to ensure that Daifuku Oceania Group Office functions operate in an accurate and timely manner, and financial resources are managed appropriately.

Working Conditions

Hours of Work : As per Individual Employment Agreement

Travel Requirements : None

Physical Working Conditions : Office Environment

Key Responsibility

• Receptionist role attending to clients/visitors/collect mail from mailbox/courier arrangement, answering and directing phone calls.
• Apply for and issue office access card. Generate attendance report.
• Arrange morning/afternoon teas and on-site lunches. Organise company events.
• Manage office supplies, equipment and maintenance.
• Maintain the office petty cash.
• Manage leave and timesheet.
• Coordinate travel bookings - flights, accommodation and car hire.
• Maintain manual and electronic filing system for all correspondence, update information and manage correspondence.
• Facilities management including coordinating of cleaners, repairs and liaising with building management to maintain safe & clean environment.
• Communicate and work closely with all levels of staff.

Job Requirements

Knowledge & Skills

• Excellent in time management, organized
• Excellent in communications
• Sound knowledge of office functions

Qualitifications

• Upper Secondary School (SPM)
• Additionally, applicant with any Ceritificate relevant to the role will have added advantage

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