Administration Manager - Competitive Pay

The Admin Manager will manage and lead administrative and/or facility employees to assure effective office and facility support. Assures that all services are provided by internal or outsourced personnel. Manage consular and Embassy services as needed.

This position will be based in Glenmarie, Shah Alam, Malaysia and reports to Vice President, SEAP.

Responsibilities

• Consolidating and take lead in administration projects, such as selection & consolidation of panel hotels, airlines, travel agencies and etc. by working with other department & local unit
• Select and negotiate on behalf of Jotun for the best terms & services by working closely with other departments, including purchasing, finance, etc.
• General upkeep and maintenance/facilities of office as well as inventory of office supplies including renovation both major/minor or repair, selection vendors and coordination with building management
• Ensure safety and office access are well controlled that meets environmental, health and security standards by working together with HSE manager and building management.
• Provide direct administrative support including scheduling appointments, meetings, and events and travel booking for employees
• Ensures that visa, consular, and other such public relations tasks are managed efficiently.
• Ensures administrative and/or facilities work is assigned and reviewed within the function
• Monitors expenses and/or budgets and highlights areas of concern to the department head.
• Provide secretarial support for VP office
• Ensure that all projects are implemented within the authorized budget.

Qualifications:

• Bachelor’s Degree with minimum 5 years of relevant experience
• Proficient with Microsoft Office
• Must be proficient in verbal and written English.
• Strong communication and influencing skills.
• Ability to travel when required.

Personal Qualities:

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Makes an impact; convinces and persuades others; promotes plans and ideas successfully.
• Executes plans with commitment and determination; achieves high quality results.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Quickly understands and analyses complex issues and problems; comes up with sound and rational judgments.
• Communicates in a clear, precise, and structured way; speaks with authority and conviction; presents effectively.

We offer:

• We are a fast-growing paint company with proven financial success.
• Career development encompassing on-the-job experiences and Jotun Academy, our in-house development academy.
• Best-in-class paint products that are unparalleled in quality.
• We are a values-driven organization where Loyalty, Care, Respect and Boldness are core to the culture and success of our organization.