Administrative Assistant (Kuala Lumpur, Malaysia)

We are looking for a proactive and organized HR Administrator/Administrative Assistant/Office Administrator to ensure the smooth and efficient operation of our office. This role involves managing day-to-day administrative tasks, ensuring the office runs smoothly and fostering a positive work environment.

Responsibilities

• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities


• Manage relationships with external vendors for office supplies, maintenance, repairs, and any other services, ensuring smooth office operations


• Ensure a clean, organized, and safe work environment for employees


• Coordinate office budget planning, ensuring cost-effective management of resources and expenses


• Manage shipping services, including the sending and receiving of packages according to business requirements


• Ensure the accurate maintenance of records, files, and databases, while safeguarding the confidentiality of sensitive data


• Coordinate employee check-in and -out, entrance control


• Assist team members on a daily basis with office-related concerns, ensuring smooth operations


• Interact with other departments within the company and communicate with employees to promote a collaborative and supportive work environment


• Support and enhance the company’s core values and culture through daily interactions and initiatives


• Business trip management


• Event management: preparing and organizing corporate events, including team-building activities


• Any other task assigned from time to time

Requirements

• 2+ years of professional experience in a relevant role


• Skilled in managing vendor relationships and ensuring the timely delivery of services/products to meet business needs


• Proficient in written and verbal communication in English & Ukrainian/Russian


• Exceptional attention to detail


• Self-driven and initiative mindset


• Excellent organizational and time management skills


• Ability to work independently


• Strong multitasking and adaptability in dynamic environment


• Skilled in managing priorities effectively


• Experienced with business software, including Google Workspace

We offer

• Opportunity to be the part of a diverse, international team with offices and clients around the world


• 16 paid vacation days per year


• 14 paid sick leave days per year


• 11 days Public holidays


• Medical insurance


• Dental expenses reimbursement


• Parking and commuting reimbursement


• Professional education budget


• Language learning budget


• Wellness budget (gym membership, sports gear and related expenses)